#TChat Recap: Finding Email Productivity At Work
Finding Email Productivity At Work
Being productive is an admirable feat. Finding email productivity while at work is just as admirable nowadays. While there’s always plenty of office activity taking place during the course of a day, we often find ourselves limiting our productivity with unnecessary processes that cluster our time and effectiveness. When emailing first made its appearance we were all excited by this communication tool. We saw endless possibilities of how we could improve our communication and workplace efficiency. Now, email has been around for over 30 years and the excitement it once brought seems to be fading softly away. But as always, there’s still hope for eliminating or reducing the clutter that constant email bombardment has created for us. This week, our community was joined by: Marsha Egan, CEO of The Egan Group, and a leading authority on email productivity, who taught us that email toxicity doesn’t have to blacken our workdays.
As #TChat’s discussion progressed we began to understand that emails trigger a very important and common effect within us all. We are reliant on technology because we rely on information. Understanding why emails cluster our workdays is simple.
A1: It is a cultural phenomenon. We are so afraid to miss important information that everything becomes important. This impedes work #tchat
— Nick Guidry (@NickGuidryMBA) November 6, 2014
Information is everything. Whether it’s reading a quick text message from a friend or interrupting data, we place a high-level of importance and urgency on information. Information is what makes the world tick and it’s what makes us tick. But because there is so much information flying around, we have to think carefully and process it all to monitor how we communicate, especially with how we write and send emails. It is recommended that we:
#tchat A2 Write very short e-mail messages. With 70% of email readers skimming messages, the less you write, the more they’ll read. — Marsha Egan (@MarshaEgan) November 6, 2014
Sometimes, less is better and easier to grasp. Being specific and transparent is everything in the world of social media. Well, this same concept applies when writing emails now. Treat an email as if it were a tweet. Obviously your message will require a little more content than 140 characters, but it’s important you communicate the importance of your message and its urgency. Remember, that’s why we still have office phones. But when it comes to improving our email communication then let’s start with a couple of simple steps.
A2: Make conversation more productive by – 1. Reducing attachments 2. Keeping messages focused 3. Making the subject the message #TChat — Liz Tullo (@lizatoosimple) November 6, 2014
Managing email productivity is also about managing the time we spend sorting through emails. Time management begins with creating a schedule. Same idea applies when managing your email inbox, except you should think about other variables involved. Find the time to:
A3: Schedule the time when you check your e-mail in every day & let your environment know about that. If it’s important call you up. #TChat
— Roland Thomas (@therolandthomas) November 6, 2014
At the end of the day, email productivity is about communication and managing the entire process. It’s not about trying to create more work or complicate office processes. Emailing has to transcend to a much simpler form of communication. Email is a communication tool and not a collaboration tool. We mustn’t mistake the two and treat emails as a be-all and end-all tool. Email was created to enhance communication and make it easier for us to work. It can still accomplish this when we manage the kind of information we’re sending out and its level of output. Remember, less cluster in our emails means getting our productivity back.
Checkout Our Insights On Email Productivity From #TChat!
What’s Up Next? #TChat Events Kicks Off On Wednesday, Nov. 12th!
We’ll be discussing How Global Megatrends Are Impacting Engagement Strategies during our Social Hour on #TChat with our guest host: Mark Royal, Senior Principal at Hay Group who organizations design and implementation of employee engagement strategies.
#TChat Radio Kicks Off at 7pm ET / 4pm PT — Our weekly live broadcast runs 30 minutes. Usually, #TChat-ters listen in and engage with our community on Twitter during this time. Checkout this week’s BlogTalkRadio show preview here: How Global Megatrends Are Impacting Engagement Strategies.
#TChat Twitter Kicks Off at 7:30pm ET/ 4pm PT — Our Social Hour midpoint begins and ends with our highly engaging 30 minute Twitter discussion. During this time, we’ll take a deep social dive about our weekly topic by asking 3 thought adrenalizing questions. So join in on the fun during #TChat and share some of your brain power with us (or tweet us @TalentCulture).
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