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Telecommuting: 5 Ways Companies Benefit

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Last year, when Yahoo! CEO Marissa Mayer banned telecommuting for her employees, the decision stirred a vigorous debate about whether it’s valid for any business to let employees work from home.

As I see it, any organization can boost the personal and professional productivity of its workforce through telecommuting. And the more widely it is embraced, the better for the company.

Therefore, it’s a smart move to integrate technologies that make the work-from-home process smoother and more seamless.

Telecommuting Success: It’s More Than Technology

However, simply putting new technology into place and allowing your workforce to telecommute won’t make your business productive. Successful virtual work initiatives still require effective management. Leaders need to engage team members (as if they were physically at the office) and make sure they are kept in the loop, so they remain psychologically and socially connected, even when they don’t share a physical office space.

5 Key Business Benefits

But that said, when virtual work options are implemented appropriately, the advantages are abundant. For example, here are five major ways companies can benefit:

1) Morale: Happier employees get more done. In many cities, employees deal with a grinding commute, only to sit in an office where they interact very little with their coworkers. Whether the telecommuting arrangement is permanent or just a weekly flex day, the reduced travel and stress can provide a tremendous boost in employee morale.

2) Talent Acquisition: This can be a significant advantage in both large and small markets, because the best talent isn’t always within driving distance. This is certainly affected by the scope of the position, but businesses that don’t require day-to-day physical access to a shared office can benefit by finding the best candidates, regardless of physical location. Telecommuting lets companies choose from a much larger talent pool when it’s time to recruit for open positions.

3) Productivity: If you have ever worked remotely you probably know that you can accomplish much more when the conditions are right. At many offices, constant distractions mean less work gets done than the company desires. While face-to-face camaraderie may help employees build relationships, beyond small talk, there isn’t much that can be accomplished sitting in a meeting room that can’t be accomplished from a distance, using collaboration tools.

4) Flexibility: Trying to bring teams together in the same space and time isn’t necessarily easier because everyone travels to a central office. The technology that companies adopt to enable telecommuting allows teams to collaborate in real time from anywhere members are located. Participants can access teleconferencing, web conferencing and telepresence from almost anywhere. So when people can’t be in the same physical place, the meeting will still go on.

5) Adoption: I have said this for as long as I can remember: ”Eat your own dog food!” Any business that considers itself a high-tech organization should adopt tools, structures and processes required for successful telecommuting. What’s more, these capabilities should be  promoted as a way the workforce can achieve maximum productivity and work-life balance. Using this technology day in and day out can truly bring the organization closer. And the value of that connection can be priceless, as it translates to better selling, delivery and support of the solutions your customers need.

What other ways can organizations benefit from telecommuting? Does your company allow telecommuting? If not, why? Share your opinions and ideas in the comments below.

(Editor’s Note: This post was adapted with permission from an article written for and published in Commercial Integrator Magazine and republished by Millennial CEO.)

(Also Note: To discuss World of Work topics like this with the TalentCulture community, join our online #TChat Events each Wednesday, from 6:30-8pm ET. Everyone is welcome at events, or join our ongoing Twitter conversation anytime. Learn more…)

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HR Flashback: The Way We Worked

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(Editor’s Note: Want to learn more from Kevin and TalentCulture CEO, Meghan M. Biro about the transformation of HR and workplace learning? Listen to their CLO Magazine on-demand webinar.)

“What do you do?” asked my airport shuttle driver (I’ll call him Ben).

“I work for an HR software company,” I answered.

He nodded. “HR, huh? I remember when I worked in personnel.”

“Personnel.” That term got my attention — precursor to the “human resources” profession we know today. I asked Ben about his experience, and he told me about his days at Polaroid in the Boston area during the late 1970s and early 1980s.

By my estimates, Ben is in his early 60s — a fit man with short salt-and-pepper hair, a neatly trimmed matching goatee, and an infectious storytelling style.

Back in his Polaroid days he worked the line that manufactured the shutterfly housing for a new camera at the time. Two years later he was offered a personnel job.

“I thought I was going to have my own corner office, enjoy long lunches and play golf with the management team,” he told me, shaking his head. “I was 21 years old and extremely naïve. I had no idea the job would be as hard as it was.”

“HR is no free lunch. Not then, not now,” I said.

“Well, it certainly wasn’t then, that’s for damn sure,” he said.

He managed and staffed the “C shift” (11 pm to 7 am  — otherwise known as the graveyard) one of the hardest shifts to work, much less staff and manage. He had to continually wake up his team members as they dozed off on the job.

“C shift” workers were some of Boston’s poorest whites and minorities who had the basic skills to do the job. Ben had to interview, screen and hire 50 people a week for months, until he had a few hundred employees to help roll-out the new cameras.

And Ben managed it all manually.

“We had no HR software or systems,” he explained. “I was going through 150 to 200 applicants per week to hit my 50 target. We had a brief interview process and a skills proficiency test. Then there were tons of forms for each new employee, and all had to be completed in triplicate. There were stuffed file folders and cabinets that cornered me daily in my tiny office.”

“Mercy me,” I replied.

He continued. “Not only that. The new hire trainings were intensive and on-the-job, complete with product manuals that weighed about 100 pounds each. Needless to say, I got very close to the line I used to work with and the new line employees I was staffing for. These people struggled financially, had families to care for. Many were single moms. They had all sorts of personal stress outside of work that affected productivity and quality, but we managed to meet line quota every week.”

“Fascinating,” I said. “And painful.”

“Yes, it was. One of the hardest jobs I ever had.”

“It sounds like it,” I said. “I’ve only played HR on TV.”

He laughed. I sat fascinated by the conversation and the contrast to today. The whole time we talked, with my WiFi hotspot booted, I had logged into my company’s expense report system to review and approve reports.

Then I logged into our collaborative community platform to review some product marketing collateral and the latest entries in our organization’s global contest to name our corporate intranet. What a great way to promote creativity, diversity of thought and culture in a company that’s recently moved through multiple acquisitions, and now has multiple product lines and multiple office locations and many remote contributors.

There we all were, naming the very thing that kept us connected, and I was accessing it all from my tablet of choice.

I logged off, closed my iPad, and sighed audibly. Thank goodness we have today’s technology and software systems at our fingertips, I thought. It’s all about moving from the way we worked to the way we work now — complete with interconnected, platform agnostic devices tethered by the invisible magic of cellular and WiFi science.

Mobile recruiting has seen unprecedented recent growth, and now mobile screening, assessing, hiring, onboarding, training, learning, developing, recognizing, rewarding, and more are part of the “world of work” master plan — critical to an increasingly global, dispersed workforce of full-time, part-time and contract employees.

Again, thank goodness. Think about the old model of snail-mail offer letters, conference room paperwork and storage space stacked to the ceiling with file box archives. So horribly inefficient and administratively painful. Even e-mail has become cumbersome for many in today’s workplace, (although it’s not being replaced anytime soon.)

Fortunately though, highly configurable, mobile-friendly work spaces and systems are here. They mirror our day-to-day work experience and allow us to access the data we need, whenever its needed.

Your corner office is nestled comfortably in the heart of your favorite mobile device. I think Ben would like it that way.

Image Credit: Stock.xchng