HR Needs Collaboration More Than Ever

This post has been brought to you in partnership with Microsoft Teams.

At the core of every great organization is one important asset—people. More than any other resource a company holds, it is the talent, passion, and diversity of a company that dictates whether the organization achieves greatness or finds itself stuck in mediocrity.

To find the best talent, companies need to be savvier, faster, and more connected than ever before. Even though there may still be a pool of people seeking work, the best candidates rarely job hunt anymore. When you are great at what you do, the best opportunities usually find you.

To compete in a global economy, it’s more important than ever for HR departments to find—and win—he best talent. Meanwhile, there are a great many forces putting pressure on HR departments to be more tech savvy in order to recruit and retain that talent. Two of the biggest forces at play are remote work and social networks. Note, I say “social networks” and not “social media”—I’ll explain that more in a minute. Both of these factors can help—or hinder—HR directors, depending on how well they understand them.

Remember, great talent is often sought after and recruited away from the competition, so HR directors should focus heavily on retention. It costs less to keep a good employee than to find and onboard a new one. Various studies put the cost of replacing an employee at anywhere from 20 percent up to two times that employee’s annual salary.

For companies looking to keep the awesome talent they spent their valuable resources recruiting, they must create a strong collaborative culture and a role that is worth staying for. For instance, 42 percent of millennialsnow the largest demographic in the workforce—say they want weekly feedback. Providing such one-on-one insight, along with mentoring opportunities and focusing on a team mentality are ideal ways to create a collaborative culture in which they will thrive.

It’s also significant to note that 45 percent of millennials surveyed who are willing to leave a job said they would think about other opportunities if their current position didn’t provide a desirable career path. Couple this thought process with the generation’s ability to blend work and life in a functional way, and you have a workforce on the go that seeks stimulation and positive reinforcement. It’s one comprised of highly creative individuals who want to work with their peers, but not necessarily in the same room. The best way to provide that kind of environment? Good collaboration tools.

Collaboration Versus Good Collaboration

While collaboration technologies allow companies to communicate inside their four walls, by and large, most organizations haven’t really tapped into true collaboration. Sending messages to people across your building isn’t really collaboration. It’s just one channel of communication. When I think of collaboration, I think about a set of tools that allows people to connect seamlessly with anyone on the planet, from anywhere they are—with an internet connection, of course. It’s about the ability to share data and files, to be live on video, and to join a call via mobile device and then switch to desktop when you get back to the office. Furthermore, it is about persistent connection and asynchronous communication—meaning we connect with who we want, when we want, where we want, on any device we want. This is evident in leading UC platforms like Microsoft Teams where companies are connected ubiquitously by a vast landscape of communication tools, all connected to and compatible with the Microsoft Office 365 productivity suite. This means no switching between apps, and no compatibility issues with the software you likely use most often in a business environment. Microsoft Teams offers an enterprise-wide, functional, and practical way for employees to work all on one platform, no matter where they are or what device they’re using to access the tools.

Good collaboration sounds selfish, because it enables people the mobility and freedom to meet their own needs and connect in ways most comfortable for them. But really, it’s the most selfless method of engagement, as it offers flexibility, productivity, and innovation at rates old communication methods could never possibly achieve. And this is precisely why the HR department needs collaboration tools more than ever before. HR needs to move fast, deal with diverse work environments, and utilize the tools at their disposal not just for recruitment, but retention as well. Let’s talk a bit more about why HR Tech needs seamless collaboration and how today’s technology tools like Microsoft Teams can help.

Three Reasons HR Tech Needs Collaboration

  1. Remote and Flex Work: Companies are now hiring the best talent from all over the world. Just because someone can’t come into the office doesn’t mean they can’t work as productively as those who do. It is critical that the HR department offers a collaborative environment for all employees and candidates. From day one it should be easy to speak to recruiters, hiring managers, and those influencing the hiring decision.Millennials who have been using smartphones throughout their adult lives expect technology and collaboration in the workplace. In fact, in one survey, 41 percent of millennial workers said they would rather communicate electronically than face to face or via voice calls. Microsoft Teams makes it easy to share resumes and other documents on the popular Office 365 Word platform, make notations on those documents, and share them with a group. By providing this early proof of a collaborative workplace, HR can give candidates confidence in the company’s use of technology. And it will enable those in charge of hiring to engage the candidate strategically. It’s a win-win.
  2. Social Networking: I spoke earlier about the need for companies to move fast. Today we often find the talent we are looking for right within our social networks. However, the shift from interest to conversation can be slow. “Let’s set up a call,” sounds like the typical process. But what about instantaneous action? Or even back channeling contact info to other decision makers in the chain? By collaborating through Microsoft Teams, you can invite someone into Microsoft Teams, begin chatting individually or within a group that includes the candidate and decision makers in your organization, and even jump on a voice or video call using Skype for Business through in seconds.

This process is not about social media—the channel by which information is often spread—but really about expedience within the social network. It’s the ability to grab an interested candidate, and to quickly chat with other decision makers, in order to move things forward faster than the competition can.

  1. Employee Retention: I can’t stress enough the importance of retention. The best talent will always have options, and they will be pursued by companies who seek to work with the best. Keeping your best talent must be a priority. Collaboration tools aid retention, because they help create happy workers by offering flexibility and fostering innovation in the workplace. In fact, 93 percent of millennials said that up-to-date technology is one of the most important aspects of a workplace; 77 percent said “sub-optimal application performance” affected their productivity. Having an enterprise-wide tool that operates on any device with internet access and encourages communication, teamwork, and innovation can help create a collaborative culture within your organization. And that can make the difference between retaining a great employee or watching them get poached by the competition.HR should lead the discussion when it comes to deciding on the tools used within a company to keep employees, management, and customers closely connected no matter what their geographical limitations may be. Tools like Microsoft Teams, which makes it easy to chat, have face-to-face calls, and share documents and ideas, enable and encourage better, faster, more seamless collaboration.

As we head into the future, no matter how advanced technology becomes, a company’s ability to survive and thrive will come down to the talent that they recruit, hire, and retain. With trends like remote work, flex work, and social networking impacting the future of work and the HR Tech space, the companies embracing end-to-end collaboration solutions will be in the strongest position to find and keep the talent that sets them apart from the competition.

Ready to Get Started?
If you are an Office 365 User and you are interested in learning more about how to get started with Microsoft Teams, Microsoft offered this nice simple tutorial.

This article has been brought to you in part by Microsoft Teams. The opinions belong to the author. For more info check out the launch insights from Microsoft

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Cater To Your Business Process Needs with Office 365

Microsoft Office 365 is an important program for small businesses, as this program features a series of web-enabled tools that will allow you to access contacts, important documents, and email from any device and almost anywhere in the world. This program is designed to meet the needs of diverse small businesses, allowing you to customize which tools you’ll use. Find out how the numerous benefits of Office 365 can help you to cater your business process needs.

Access Anytime, Anywhere

Office 365 will provide your business with web-enabled access to your important documents, email, contacts, and calendar via any device. This will give you the freedom to work when and where you choose, allowing you to respond to important contacts rightaway regardless of where your mobile office is set up at that moment. Since you’ll be able to access your documents and email from your mobile device, you also won’t need to spend time searching for a WIFI hot spot or hurrying into the office.

Simple Internal and External Communications

When you use Office 365, you’ll be able to create a portal to share email files both within and outside of your organization. This provides you with one location to find the most up-to-date versions of documents and files, regardless of how many people are currently working on them. You’ll be able to send instant messages to your customers and colleagues in order to invite them to participate in online meetings.

Team Collaboration with SharePoint

SharePoint is a great benefit of Microsoft Office 365 in that the platform can allow your business to quickly empower team members to share and manage content. SharePoint server technology is available in the cloud, helping users to share and manage documents and insights with their colleagues. This will help to keep your team in sync and up to date using calendars and task lists, and the application can be used to implement a reliable information management system.

Security and Safety

With Microsoft data centers, security is a major priority. With Office 365, you’ll be able to use the same systems used with Microsoft and other enterprises to help protect networks, documents, and email. These systems will scan your documents and messages for malware and spam. Utilizing Microsoft data centers can help to safeguard your data.

Seamless Coordination and Integration

Microsoft Office 365 seamlessly works with the programs that you are already familiar with, including Word, Excel, PowerPoint, and Outlook. These tools will provide you with the same features that you have come to rely on in the past in addition to the unique capabilities of Office 365. You’ll be able to see when others are editing documents that you are working on, and you can also broadcast PowerPoint presentations and synchronize documents on your desktop.

Additionally, Microsoft Office 365 can be used to integrate the apps that you use into one system. This allows you to streamline business communications so that you no longer need to utilize multiple systems to get your work done. The apps that you use can also integrate with Office 365; for example, Switch offers easy Office 365 integration so that you can manage your calling from anywhere.

Access to Files with OneDrive Pro

OneDrive Pro is an integral part of Microsoft Office 365. This service serves as a personal cloud library used to organize and store work documents. OneDrive Pro features filesyncingbetween computers, and can provide direct access to your business address book. Any files that you store on OneDrivePro will initially be set as private until you make the decision to share them with others when working on a communal project.

Other Benefits of Using Microsoft Office 365

In addition to the previously noted features, Microsoft Office 365 also offers a variety of other benefits to businesses of all sizes:

  • Risk reduction. By using cloud critical data to house your email, you’ll be protected from floods, fires, power outages, and other dangers.
  • Easily updated. Updates will automatically be carried out via Microsoft, cutting down your need for technical or IT support. Automated server maintenance will ensure that your business is always up-to-date with the newest features with minimal downtime.
  • Reduced infrastructure overheads. Your business will receive a majority of SharePoint features without the costs needed to maintain your own hardware.
  • Easy to use and manage. Office 365 is simple to learn, as you won’t need to install complicated systems or learn how to navigate new software. This program offers a powerful administrator console that allows organizations to manage capabilities, security, and policies.
  • Manage your costs. You’ll be able to change the number of users without additional licensing upgrades to worry about.

Microsoft Office 365 is improving the way that organizations conduct business. Take advantage of the integrative benefits of this program in order to improve your business processes.

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