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More People are Tuning in to Music at Work. Why?

TalentCulture Content Impact Award Winner - 2023
Music is a great unifier. In our private lives, shared tunes always have a way of bringing people together to sing, dance, laugh and socialize. Now, we’re hearing more music at work, as well. Why? Multiple factors are driving this increasingly popular way of enhancing today’s work environments.

In the past, employees became accustomed to hunkering down at their desks and “Takin’ Care of Business,” as the 70’s song says. But things are different now. These days, employers are looking for fresh ways to draw employees back to the office, get them connected, and keep them engaged with work.

This is why we see growing interest in interactive jukebox music experiences like TouchTunes Unlimited. By offering easy access to a customized work soundtrack, employers can improve performance while simultaneously enhancing company culture.

Imagine how you could boost morale by inviting employees to collaborate on a digital jukebox playlist. And then think about how uplifting it would be when teams gather and connect around this modern workplace watercooler.

It’s a simple way to lighten the mood, while improving productivity throughout the workday. Here are the top ways music in the workplace can leave a lasting impact on your employees and your company culture:

Biggest Benefits of Music at Work

1. Music Boosts Productivity

With 8 hours in a traditional workday, 40 hours in a typical work week, and 52 weeks in each year, staying productive at work can sometimes feel like an uphill climb. Even with flexible work schedules and hybrid work models, many people are back in the office on a regular basis. But staying focused and on task for hours each day isn’t easy.

Interestingly, the 8-hour workday hasn’t always been a standard. In fact, similar to the current push for a 4-day workweek, the 8-hour workday started in the early 1900s as a way to make work more sustainable for factory employees who often worked 10-16 hours a day.

Of course, no matter how much time people spend at work, it’s important to make every hour as productive as possible. And sometimes, it takes extra creativity to keep teams energized and motivated. This is where it helps to play music at work..

For instance, pop songs not only spark a little toe-tapping, but they also motivate us to step up our work pace. In fact, research shows that 58% of data-entry team members work faster when listening to pop music.

Also, playing music in a shared workspace encourages more frequent breaks throughout the day. A quick dance break fills the moments between meetings. A certain song sparks a bit of chatter about fond memories. A brief discussion about which song the jukebox should play next. Then, people get back to business.

These “microbreak” moments aren’t a waste of time. They’re an easy way to boost productivity without disrupting work flow. In fact, research shows that our minds perform better when we switch between focused and unfocused mental states. This can actually spark more creativity and improve decision-making.

2. Music Reduces Stress

Creating a business environment where employees have a healthy work-life balance is crucial now. In the aftermath of the 2020 pandemic, millions of workers have walked away from jobs, searching for something different.

In response, employers are stepping up and focusing on workforce retention. Mental health has become a top priority because it directly influences employee wellbeing and job satisfaction. In fact, 78% of survey respondents told Mental Health America that work stress affects their mental health.

Music is proven to have a profound effect on mind and body. For example, Stanford researchers found that slow, soothing melodies and tempos reduce stress levels by quieting the mind. This kind of music also relaxes our muscles and shifts our mood away from feelings of anxiety.

3. Music Combats Isolation and Fosters Connection

We live in a world where digital tools, social media and instantaneous communication surround us. Yet, with many people still working remotely or on a hybrid schedule, employees are experiencing more loneliness than ever. In fact, one study found that 72% of workers feel lonely at least once a month, and 55% experience loneliness on a weekly basis.

It’s time to encourage human connection and collaboration by using technology more creatively. This is especially important now, because many people are seeking more meaning from their work. For instance, McKinsey says 70% of employees believe their work should bring a significant sense of purpose to their lives.

Increasingly, people are turning to collaboration tools to stay more connected with others. In fact, Gartner found 80% of workers rely on collaboration tools, up 44% since 2019. But as your organization implements new software and systems to keep employees connected and engaged, consider looking beyond the computer screen.

Music at work has the power to bring people together in meaningful and memorable ways. The sound of favorite tunes from a blend of genres — rock, country, pop, Latin and hip hop — do more than stir our emotions. They create a common language that can define and reinforce any company culture for the better.

This is why I suggest that employers ditch the isolation of earbuds and hiding in cubicles for hours on end. Instead, invite teams to participate in selecting music that will motivate them throughout the day.

What better way to foster genuine human connection than a digital jukebox, available to all whenever the mood strikes? The fun of music at work can revitalize coffee breaks, lunch time and group meetings, when employees come together and bond over their favorite songs.

Final Thoughts on Music at Work

Music certainly has its place at work. It deserves to be shared, enjoyed and powered by employees who sometimes spend 40 hours (or more) each a week together in an office, warehouse, retail store, or other work environment.

Digital entertainment solutions are bringing the music people love to the modern workplace. The concept is simple. The impact is real. When you invite music into your workspace, everyone who listens can benefit.

Hot Desking: Key to a Flexible Future of Work?

For most of the last three years, millions of people clocked in at work from the comfort of home. Now, eager to return to a state of normalcy, many organizations are asking employees to come back to the office — for at least part of every workweek.

The problem? A smooth return to the office is easier said than done. In fact, research shows that 82% of decision makers are concerned about successfully getting employees back to the office this year. Employees want freedom — not just in terms of where they work, but in how they work, as well.

Enter hot desking. This innovative workspace solution is bringing much-needed flexibility to the modern workplace. But what exactly is hot desking? How does it work? And most importantly, how can your organization benefit from implementing it? Let’s take a closer look…

What is Hot Desking?

Hot desking is a temporary workspace strategy for people with hybrid onsite/offsite work schedules. It’s essentially a flexible seating arrangement where employees can book and use any workstation anywhere in the office on an ad-hoc basis, as long as someone else hasn’t already booked the space.

As an alternative to the traditional fixed-desk setup, this approach lets people freely work onsite wherever they feel comfortable on any given day.

The goal is simple. Employers want to optimize available office space and maximize workforce efficiency, while minimizing as many redundancies as possible. Ideally, this translates into an office environment that is more productive and harmonious.

Why is Hot Desking Becoming so Popular?

Hot desking is far from a new phenomenon. In fact, CitiBank helped pioneer the concept in 2014. After realizing that its office space was underutilized, the company introduced flexible workstations that made better use of existing real estate.

Now, this approach is gaining traction, as more organizations embrace hybrid work models. In the aftermath of the pandemic, employers have been eager to bring people back to the office. However, some employees are strongly resisting mandates to return to the workplace on a full-time basis. This push back has led some employers to shift to hybrid work policies, instead.

Benefits of Hot Desking

Despite criticism from some quarters, the hot desk concept offers undeniable benefits. More than just a seating arrangement, hot desking is a strategic way to drive workforce productivity while  supporting broader business goals. Here are some key advantages:

  • Reduced cost: As noted in Forbes, hot desking translates into decreased office expenses. This is because employees who share on-demand space, equipment, and utilities require fewer overall resources.
  • Improved collaboration: Employees who regularly change their workspace location tend to spend more time with colleagues from different departments. This helps remove communication barriers, encourage cross-functional productivity, and strengthen company culture.
  • More organized workspaces: When employees regularly use different workstations, they’re less likely to accumulate clutter and are more likely to surround themselves with work essentials. This isn’t just about maintaining a tidier environment. It also helps improve productivity by reducing unnecessary distractions and keeping people focused on work-related deliverables.
  • Increased retention: With the freedom to work wherever they prefer, hot desking employees enjoy an in-office experience that is comfortable and fits their unique workstyle. This sense of autonomy can help improve engagement, diminish burnout, and reduce turnover.
  • Measurable insights: An effective way to manage a hot desking team is through a centralized dashboard. This makes it easy for everyone to book workstations and for managers to follow key metrics. It’s also a great way to identify issues that need improvement. By connecting your hot desking setup with a dashboard, you can track all kinds of usage insights. This helps you spot trends and make informed decisions about space allocation.

Hot Desking Tips and Best Practices

When introducing a new hot desking setup, take some time to carefully consider everything you need for a seamless transition. Otherwise, employees may not embrace the change. To ease the process, consider these implementation tips:

1. Make Sure it Makes Sense for You

Before you get started, consider whether hot desking is a good fit for your organization. Circumstances vary, depending on your existing work model, your culture, and other business realities. Start by thinking about how hot desking would work in each of these scenarios:

  • Hybrid work model: Hot desks are great for people who come in to the office on specific days but work from home the rest of the week. This ensures everyone always has a workstation whenever they’re in the office.
  • Office-first model: Even if your workforce is fully in office, hot desking supports cross-functional teamwork and encourages people to move about the workplace. Also, visitors such as vendors, clients, and business partners can use hot desk space for their business needs while on-site.
  • Fully remote model: Do you have a distributed workforce? If so, hot desking can still work in your favor. Whether at a coworking location or in the office, hot desk sites offer employees a remote work alternative when needed.

2. Use Wayfinding to Your Advantage

Wayfinding is the process of literally finding your way around the workplace. It includes any physical or digital system people use to navigate through an office, from physical maps and digital floor plans to more advanced devices that connect with video conference schedules, room controls, and booking capabilities.

How does wayfinding relate to hot desking? Fundamentally, it helps people find available workstations. But as organizations adopt more advanced technology, wayfinding solutions can also encompass room booking and scheduling, environmental monitoring, room controls, and more.

When people regularly switch desks, looking for an available space can be confusing, time-consuming and frustrating. Wayfinding can cut this search time dramatically and help people go where they need to be faster and with fewer hassles.

3. Equip Desks with the Right Technologies

What good is a workstation if it doesn’t actually make work easier? According to Kantar, 64% of hybrid and on-site workers take calls and virtual meetings at their desks.

This means it’s essential to outfit hot desks with all the essentials: USB ports, softphones, video conferencing devices, cameras — basically, anything people need to collaborate efficiently in the modern workplace.

4. Complement Workstations with Bookable Meeting Rooms

Sometimes people need privacy — or at least some peace and quiet. Aside from hot desks, bookable meeting rooms offer a secluded place to get away from the hustle and bustle of the office, so employees can engage in deep work.

It’s smart to install collaboration devices in these rooms, so people can easily initiate and join virtual meetings, collaborate, and stay productive throughout the day. For example, Cisco Room Kits can transform ordinary office rooms into fully functioning video conferencing suites.

Prepare for Your Flexible Future

As your organization jumps back into the swing of things at the office, now is the perfect time to step back and consider the power of hot desking. More than a trend, hot desks are an effective way to support your hybrid workplace and provide employees with more convenience and freedom of choice.

With advanced digital tools that help employees easily share workstations and meeting rooms, hot desking can help your organization pave the way to a successful future of work.