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Photo: Aleks Marinkovic

#WorkTrends: Aligning Around Performance Management: New Findings

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Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe to the podcast, so you don’t miss an episode.

How, where, and when we work may have changed, but there still needs to be a way to manage performance. But do employees want that right now? Amid the uncertainty, the answer is yes. Employees are yearning for continuous feedback, according to a 2020 performance management benchmark report by Reflektive, which surveyed over 1,000 HR practitioners, business leaders, and employees. And the feedback process is bolstering the relationship between managers and employers. 

I invited Jennifer Toton, Chief Marketing Officer at Reflektive to #WorkTrends to shed light on this benchmark study and dig into some of the trends it reveals. But as Jennifer pointed out, what was surprising was what didn’t change. The formal process of performance management and the number of reviews are still intact, but the way we give and receive feedback has really evolved. “We saw a 90% increase in employees who want more formal feedback conversations on a monthly or more frequent basis.”  

Also compelling, to me, is that even in these times, employees have retained a sense of optimism. Many believe that six months from the time of the survey, business will remain as usual. A quarter believed they would learn more skills. Another quarter said they would feel proud of the work they accomplished, and about a fifth said that they will feel more productive. “Our employees are resilient and they’re adapting to the change,” added Jennifer. 

Much is up to the managers, though. They must be transparent in their communication, said Jennifer, particularly around salary freezes and pay cuts, as honesty feeds trust. In addition, 80% of employees said they were having regular meetings with their managers, and that they found the format was not only positive, but productive. 

We covered a lot of ground in this discussion, so I encourage you to have a listen for yourself. Got feedback? Feel free to weigh in on Twitter or on LinkedIn. (And make sure to add the #WorkTrends hashtag so others in the TalentCulture community can follow along.)

 Twitter Chat Questions
Q1: Why do organizations struggle with performance management? #WorkTrends
Q2: What strategies can help improve performance management? #WorkTrends
Q3: How can leaders refocus performance management for better results?  #WorkTrends

Find Jennifer Toton on Linkedin and Twitter

This podcast is sponsored by Reflektive.

(Editor’s note: This month, we’re announcing upcoming changes to #WorkTrends podcasts and Twitter chats. To learn about these changes as they unfold, be sure to subscribe to our newsletter.)

Photo: Bill Oxford

5 Ways To Foster Belonging At Work

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What’s the worst thing an employee can say on any given day? How about, “I don’t belong here?” The schism that takes place when an employee doesn’t feel connected with the work culture can have wide-ranging impacts across engagement, performance, team dynamics and the bottom line. Companies need to ensure they cultivate a workplace where employees feel a sense of belonging, whether that workplace is in-office or remote. As much as we talk about the power of employee experience and the dynamics of employee engagement, we first have to address the primary need to belong. That sense of true connection is the foundation for how we feel about work — and indeed, how we work.

I’ve been having some really insightful conversations with Iain Moffat, Chief Global Officer of MHR International, about belonging. It feels right for the times we’re in right now. Some employees have been rapidly sprung out of the tangible community of the workplace and are now working from home. And some workforces are still in the physical workplace, but under increasing pressure as we continue to endure the pandemic and its fallout. But building a sense of belonging isn’t just a fix for now. It’s a powerful talent strategy that has long-term outcomes.

Iain and I agreed that building a sense of belonging needs to be part of any serious endeavor to build an exceptional work culture. We also both noted that while some organizations are surprised by how comfortable employees are working from home, it may be, ironically, because they’re home. So how can businesses provide employees with that same sense of being in the right place?

First, five key points on belonging and businesses:

  • Given the push-pull of working from home or working through the turbulence and challenges of COVID-19, belonging bolsters our realization that we’re in it together, no matter where we are. It’s been linked to improved retention and a far more successful employer brand. Employees who feel like they belong tend to invite others to experience that as well. 
  • We all need to feel like we belong — and when we do, there’s a marked increase in our engagement, overall happiness and health. In that sense, belonging is a benefit that should be part of the employer’s offering to employees: working with us, you will feel like you belong, and we will be intentional about that. 
  • In our consumer-driven society, belonging is more than just a feel-good. It’s a strong driver of brand alignment. When we feel comfortable with a brand, we tend to stay with it. We feel like it speaks to our values, our sensibilities. That loyalty easily translates into the workplace context: employees want to stay with their employer because they believe in the brand and are comfortable with its values and purpose. 
  • Belonging isn’t just a social component. It should be seen as a business strategy that considers and addresses the real needs of your employees in terms of safety, career growth, feeling a part of a work community, and balancing work and life.
  • A culture of belonging doesn’t aim to homogenize everyone into a shared identity, but rather fosters diversity and inclusion as a way of improving and enhancing a shared culture. There’s a big difference. You don’t need to steamroll over differences to find the common ground, particularly in the workplace.

Marshmallows, Spaghetti, and Teamwork   

That said, what does a culture of belonging look like? Iain provided a telling example of the complex dynamics of belonging in action: the marshmallow challenge, originally created by Peter Skillman — and the subject of a great TED Talk by Tom Wujec. In this collaborative training exercise, teams of four have a fixed amount of time to build a tower out of spaghetti and tape that can support a marshmallow. The team with the highest tower wins.

“What’s interesting about the challenge is the pattern of consistently high-performing and low-performing teams,” when you compare kindergarteners and business school graduates, he said. What I found interesting as well is that in general, the five-year-olds outdid the business school grads. 

The children walked into the challenge with no training or preconceived notion of how to work together. So they just did — “in short bursts of collaborative effort, prototyping to find the best solution,” as Iain described. “They have no pre-fixed view of how they should act in the group and no hierarchy. Instead, they just focused on how to solve the problem.” They worked inclusively, unconcerned with status or protocols. 

 But the business school grads got hung up on who would be in charge, wasting valuable time jockeying for position. “They acted in a way they think they should behave given their lengthy investment in an advanced education,” Iain said. “They focused on trying to come up with a single solution rather than collaborating, prototyping, trying and doing. They were held back by a set of assumptions of how they should behave.” Often they ran out of time, or built a tower that collapsed.

We’re not building spaghetti towers, to be sure. But we do tend to walk into work with a sense of hierarchy and how we’re supposed to behave. If, instead, we’re free to abandon our certain assumptions on status and protocols and just work together, we forge a new kind of teamwork that’s far more productive. A team in a culture of belonging can simply focus on the task and the output, and is comfortable enough to be open to each others’ ideas and relish the collaborative process. The overarching attitude is: “Let’s try it, if it doesn’t work, let’s try something else.” Without anyone in charge, there’s no agenda besides tackling the problem. Instead of being driven by ego, the team is driven by the energy of working together. Instead of feeling pressure to arrive at a perfect solution, the team has the freedom and confidence to prototype until they get it. 

Two factors changed the outcome for the business school grads, Iain said: “First, when someone with facilitation skills joined the business school graduates, they often performed better, as the group was organized around the task.” Second, “If the group received feedback on their performance, and had the time to reflect and then perform the task again, they outperformed by several hundred percent.” 

We have a remarkable opportunity right now to foster a sense of belonging within our workplaces. So many of us have taken the veneer off: we’re meeting from kitchens, we’re video conferencing with children in the background; we’re seeing each others’ lives. We’re seeing how important it is to protect employees working on the front lines or out in public, and how to include their perspectives in how we better safeguard our workforce. 

The climate of working during a pandemic has removed so many of the assumptions we bring into the workplace, and replaced them with a basic understanding that on a fundamental level we are people, working together. When you can build on that understanding by meeting one of our most fundamental needs — to feel that sense of belonging – it drives peace of mind, focus, productivity, collaboration and performance. In so doing, it fosters everyone’s success — that of the business, and that of its workforce. If you want to see how cohesive and collaborative your work culture really is, break out the spaghetti and the marshmallows. Then build on that until those towers are as high as they can be.

This post is sponsored by MHR International.

Photo: Chris Montgomery

#WorkTrends: Navigating the Obstacles of Remote Work

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Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe to the podcast, so you don’t miss an episode.

Working from home has been a learning experience for many of us. Maria Orozova and Scott Thomas, co-founders of MODintelechy, joined me on #WorkTrends to share their perspective on how to navigate the many obstacles of WFH, from kids to focus to time management — and how to reap the benefits of remote work. 

Maria and Scott are veterans of working from home — their strategies have proven invaluable for their hectic days. And full disclosure: they not only work together, they share a family and a home as well. They’ve learned to stagger work hours so they can spell each other on the day-to-day. And instead of video calls all the time, they decided it depends on the client. What a relief to balance “strategic video versus no video time on Zoom calls,” said Maria. Scott swears by “simple stuff,” like taking a quick swim or walk to stay sane. I can relate.

Of course it’s not just about the leaders and managers. It’s about employees. One way this power couple keeps their employees engaged and balanced now is by “really being conscious” of how and when to show their human side. They know when to keep the camera off, and they stay present for people. Maria talked about the importance of giving people “some grace” for the mundane disruptions that can occur with WFH. After all, we agreed, this isn’t just bringing our whole selves to work. It’s bringing work to our whole lives.

Embrace it, they said. “Sharing your own vulnerability first kind of gives people the task or permission to share,” said Scott. When the Zoom fatigue is real, take the pressure off by just picking up the phone. Is there a bright side to all this? I asked them. Absolutely, they said: WFH enables us to gain new focus and clarity into how we work, and how we can work better together.

We covered so much ground in this discussion, and I encourage you to have a listen for yourself. And feel free to weigh in on Twitter or on LinkedIn with your feedback. (Just make sure to add the #WorkTrends hashtag so others in the TalentCulture community can follow along.)

 Twitter Chat Questions
Q1: How can brands create and drive a positive remote work culture? #WorkTrends
Q2: How can brands help remote workers adjust and be productive? #WorkTrends
Q3: What tactics can remote workers use to maintain their mental well-being?#WorkTrends

Find Maria Orozova on Linkedin and Twitter

Find Scott Thomas on Linkedin and Twitter

(Editor’s note: In August we’ll be announcing upcoming changes to #WorkTrends podcasts and Twitter chats. To learn about these changes as they unfold, be sure to subscribe to our newsletter.)

Photo: Jose Mizrahi

#WorkTrends: Building Trust In Uncertain Times

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Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe to the podcast, so you don’t miss an episode.

It’s safe to say uncertainty is universal these days. But how do we get past it and stay engaged in our work? Remember the T-word: trust. So I invited Iain Moffat, Chief Global Officer of MHR International, to #WorkTrends to share his best practices for building workplace trust during these uncertain times.

Iain said we need to be better listeners to be better communicators. And organizations really need to step up their game on this, and “address and communicate aspects around safety, the relationship, and the connected aspects of work,” he added. I wanted to know what else companies can do to enable their employees to trust them and feel trusted. 

Iain’s answer: make a conscious effort. Managers must regularly communicate, actively listen, and continue to work through the kinks of being remote and virtual. You only learn by doing, so start now. Treat trust as a collaboration. 

Here’s another straightforward way to build trust between managers and employees:  invest time in really checking in. Don’t just run a checkup. Regular check-ins can help employees stay motivated. Plus, it’s an opportunity to tackle deeper questions about where your organization is heading and how that employee fits into it all. Creating this sense of belonging can even lead to better employee performance. And besides, it makes everyone feel better.

We covered a lot of ground in this discussion, so I encourage you to have a listen for yourself. Got feedback? Feel free to weigh in on Twitter or on LinkedIn. (And make sure to add the #WorkTrends hashtag so others in the TalentCulture community can follow along.)

Twitter Chat Questions

Q1: Why do organizations struggle with building trust? #WorkTrends
Q2: What strategies can boost trust and a sense of belonging remotely? #WorkTrends
Q3: How can leaders overcome uncertainty and promote a sense of trust? #WorkTrends

Find Iain Moffat on Linkedin and Twitter

This podcast is sponsored by MHR International.

(Editor’s note: In August we’ll be announcing upcoming changes to #WorkTrends podcasts and Twitter chats. To learn about these changes as they unfold, be sure to subscribe to our newsletter.)

Photo: Ali Yahya

#WorkTrends: Going Gig: Freelancing in HR

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Meghan invited both Chris Russell, the founder of HR Lancers, and Jim Stroud, VP of Marketing at Proactive Talent, to talk about the new trend in HR: hiring freelancers and consultants to fill in the gaps. 

COVID-19’s uncertainties are leaving no field untouched, including HR. As Jim said, “if employees hear the whiff of a rumor, or a layoff or have any kind of indication that their job might be in jeopardy or a furlough,” they might venture to freelance as a quick way to gain income and stay afloat. Further, freelancing is on the rise among millennials who are leaving the city. They can make their living at home — now more than ever before, noted Meghan. 

But not everyone’s cut out for the gig, Jim said. It takes self-discipline and the ability to self-structure, particularly now. Schedules may be more flexible, but kids and mounting responsibilities can add up. But the demand is there: Companies are hiring experts to help bridge the gaps, and sourcing out project-based, niched assignments like crafting job descriptions or writing a handbook. For smaller companies, this may be an effective solution. 

And if we see universal healthcare, said Chris, we’ll also see an explosion in freelancers. Meghan concurred: If benefits weren’t tied to employment, a lot more people would go independent. And that’s something companies need to think about, Jim added. Companies could be much more competitive at attracting top freelancers if they offered to cover healthcare expenses for the duration of a gig. And Meghan predicts we’ll see HR shifting along with the rest of the gig economy‚ and it’s going to be interesting to see how that changes our practices. 

Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe, so you don’t miss an episode.

Twitter Chat Questions

Q1: Why are more organizations hiring freelancers for HR? #WorkTrends
Q2: How is freelancing changing the nature of HR? #WorkTrends
Q3: How can leaders better attract top HR freelancers? #WorkTrends

Find Chris Russell on Linkedin and Twitter

Find Jim Stroud on Linkedin and Twitter

Photo: Ben Stern

#WorkTrends: Incorporating New Hires into Work Cultures

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The big question: Can managers effectively integrate new hires into a company work culture when everyone is working from home? The answer is a resounding yes. But how?

To explore this question further, Meghan invited John Baldino to share strategies that can help businesses successfully hire and onboard top talent remotely. John is the president and founder of Humareso, an HR firm that’s helping organizations not only manage their talent, but better onboard new hires into the culture.

John stresses communication as a key component of any culture, but especially important for remote workplaces. Seasoned employees may have the advantage of familiarity, “but that’s not really fair to the new person coming in,” John said. Managers need to take an intentional approach to communication that isn’t just about the nuts and bolts of tasks at hand, as Meghan noted. It’s got to have plenty of room to be human and have real conversations. 

Where are the blind spots? Look at the camera, John said. Too many of us don’t know where to look, and that can make for very awkward meetings. And that’s as true for managers as for anyone. So we all have to make sure we’re comfortable with the tech. And don’t try to make eye contact, because it doesn’t translate on video. You’ll look like you’re not looking at the person you’re talking to. Just making sure the tech is up to date is important as well, and that’s every company’s responsibility. We all have to get more comfortable with the technology and being remote, Meghan said. It’s a steep learning curve, and we’re still on it. 

So much has changed in the process of hiring. Consider the old normal orientation schedules — which played an effective role in portraying a company’s culture. Now we need to deliver that via chat across managers and departments, said John. But you can’t glean the essence of a culture (let alone participate in it) in just a few days of Zoom calls, Meghan said. Build in the time to let it all sink in. And make sure your managers have the resources they need to support new hires, and can provide flexibility to accommodate the new work/life construct.  

Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe, so you don’t miss an episode.

Twitter Chat Questions

Q1: Why do organizations struggle with onboarding? #WorkTrends
Q2: What strategies help bring new hires into the work culture? #WorkTrends
Q3: How can leaders better shape an onboarding strategy? #WorkTrends

Find John Baldino on Linkedin and Twitter

Photo: Mathias Jensen

#WorkTrends: Leading Through Uncertainty

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These times have truly challenged us all, leaders or not, to look at the critical role leadership plays in a crisis. Doug Butler of Reward Gateway came to #WorkTrends with plenty of answers to the pressing question: what’s the best way for leaders to bring teams together, through, and past these times?

Start with open, honest and clear communication, said Doug. When it comes to decision-making, employers need to explain the uncomfortable. And if the business is facing risks, say so. Share the potential “ramifications to the business” of a certain strategy, he added. But don’t leave out a sense of hope. Employees need to hear “that there will be something on the other side.” Meghan noted that a balance — between transparency and cautious optimism — can do much to build a sense of trust. And trust during a crisis is what we all need.  

Maintaining visibility means being there — and video is a great tool for that, said Doug. Another factor to maintain is balance. Change brings opportunities, he pointed out, but it’s important to focus on the priorities — it’s not a time to undo an entire system that’s working just because you can. Keep listening and be receptive both to ideas and mistakes. More than ever, a culture of understanding is powerful right now, Meghan added. 

For any leader, these times are testing our organization’s ability to pivot, and pushing our employees to be agile — and willing to embrace (and not resist) change. It’s a time of growth for all of us — and leaders are no exception.   

Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe, so you don’t miss an episode.

Twitter Chat Questions

Q1: Why are some organizations struggling in today’s economic crisis? #WorkTrends
Q2: What strategies can help organizations better survive a crisis? #WorkTrends
Q3: What can leaders do to best lead their company through a crisis? #WorkTrends

Find Doug Butler on Linkedin and Twitter

This post is sponsored by Reward Gateway. 

Photo: insung yoon

#WorkTrends: Improving Work Culture with VR

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Newsflash: We may be unintentionally undermining our working relationships. Remote working has brought with it some vexing challenges, including distractions, Zoom fatigue, and even incivility. Taken out of physical context, we tend to misread and misinterpret each other. And that can have some troubling side effects.

How can we repair this? To find out, Meghan M. Biro invited Robin Rosenberg, a clinical psychologist and the CEO / founder of Live in Their World (LITW) to #WorkTrends. Robin is using VR technology to improve and strengthen our work relationships, face-to-face or not.

Even on a good day, we may not be as clear as we mean to be on text and emails, according to Robin. And while on video, “bodily cues or facial cues can help you decode what’s going on,” information can still get lost. Even the size of the video screen can be a distraction, noted Meghan. And a tiny delay means we don’t really see people’s reactions as they happen. All can create tension — the opposite of what we need.

With VR, Robin and her team are teaching us how to read each other better and get along again. It’s a particularly valuable tool in improving empathy among workforces when it comes to diversity, as participants learn not only how to authentically walk in each other’s shoes, but “in their feet,” noted Robin.

VR doesn’t need to be expensive and can be remote (a Youtube 360-type experience). Given how effectively it expands our understanding of each other, it may come to be a standard operating procedure in terms of how we tend to our work cultures.

Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe, so you don’t miss an episode.

Twitter Chat Questions

Q1: Why do some organizations struggle with incivility in their work cultures? #WorkTrends
Q2: What strategies can organizations use to help improve remote working? #WorkTrends
Q3: How can leaders use Virtual Reality to improve culture? #WorkTrends

Find Robin Rosenberg on Linkedin and Twitter

Photo: Patrick Schneider

Five Industries Poised to Thrive Post-Pandemic

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The spread of Coronavirus has sent shockwaves across the global economy. With such a devastating human cost to the pandemic, the imposition of lockdowns has successfully limited the spread of the virus, albeit at the cost of production.

In the coming weeks and months, the world will return to varying degrees of ‘normality.’ But is the same true for various industries? It’s certain that different sectors will recover at different rates. No doubt, some will need more time to regroup and return to normal operations.

For other industries, the opposite could be true. Certain technological fields have been experiencing unprecedented growth even in this time of isolation, and both history and current trends indicate that other industries may be set to boom in the months after COVID-19 as well.

While many of us will remember the crash of 2008, the circumstances behind the current market crash will be unprecedented for the vast majority. So let’s take a look at what industry recoveries may look like after the pandemic, and explore which sectors might thrive following the return to ‘normality’.

Collaboration Technology

Since the arrival of Coronavirus, shares in Zoom, a video conferencing app, have leaped over 120 percent. Elsewhere, Slack’s collaborative platform has experienced a seismic rise of 25 percent in share price.

As global lockdown measures have forced the world to work from home (WFH), remote collaboration tools have experienced a profound rise in popularity. Given the circumstances, some may assume that the collaborative technology industry is experiencing a bubble that will inevitably burst once governments allow workers to return to their offices. However, for many companies, the pandemic has acted as a large-scale road test for WFH readiness — which, for many decision-makers, will have proved that a transition towards more remote work is possible.

The benefits of WFH are far-reaching: companies can save money on in-house supplies, servers and utilities, while workers can eliminate their commute and work in a more comfortable environment.

With future developments in the fields of augmented reality and virtual reality promising to make remote collaboration even more immersive, it’s reasonable to expect more businesses to embrace technology to enable WFH initiatives after the virus. Collaboration technology is undoubtedly set to flourish over the coming years.

Healthcare

The pandemic has also prompted widespread investment in global healthcare. $120 billion pharmaceutical giant Eli Lilly recently joined forces with a biotech startup in a bid to fight the threat of Coronavirus. “We’ve never moved at this pace before,” explained Eli Lilly’s Chief Scientific Officer, Dan Skrovonsky.

The COVID-19 outbreak has reaffirmed the need for investment in both healthcare equipment and pharmaceuticals. While the industry is understandably volatile as world health services struggle to keep up with demand, it’s a safe bet that many governments will look to secure their future against future pandemics faster.

Expect to see plenty of investment in life-saving protective equipment and vaccinations in the months and years following Coronavirus.

Online Gaming

With millions of people unable to work due to the outbreak, it’s not surprising to see that online gaming has surged in terms of usage. With very few alternative ways to kill time while in isolation, more money is being spent on buying and accessing video games.

In China, the first nation to experience widespread isolation measures, players spent over two billion yuan (around $280 million) on one of the nation’s leading mobile games, Glory of the King, in a single day, marking a 50 percent increase year over year.

Coronavirus has caused the world to slow down somewhat, allowing time for people across the world to discover, or recapture, an enthusiasm for online gaming. With reports of Nintendo Switch sales more than doubling in March compared to the same time last year, along with increases in Playstation and Xbox sales, it’s fair to expect the burgeoning user base to continue to find time for video gaming long after the end of international lockdowns.

Remote Learning

Online learning is another industry that’s flourishing during Coronavirus-enforced isolation. In March, over 27.5 million hours was spent on Cornerstone Learning  — indicating that users are choosing to invest their newfound free time wisely.

Thanks to a widespread transition among businesses offering more WFH options for employees, many of us will leverage online education platforms well after the Coronavirus pandemic. It’s also fair to expect more usage from employees who have found themselves between jobs due to the crisis, and are looking to pick up new skills as they re-enter the job market.

Automakers

Counterintuitively, car manufacturers could perform exceptionally well following coronavirus as well. It’s reasonable to expect sales to fall following such a disruptive event, but Seeking Alpha notes that following the 2002 SARS outbreak, it was actually the automotive industry that recovered fastest.

The logic behind the rise in car sales is relatively straightforward. When the public believes that commuting on public transport isn’t safe, the demand for automobiles will rise.

The months following Coronavirus could see a rise in road traffic as people return to work reluctant to put themselves at risk of infection. It may also be some time before people fully regain their comfort with taking public transportation — and sharing their space with other commuters — following a prolonged period of isolation.

Photo: sol

Rebooting After Covid-19: Employer Liability Concerns

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As some states ease lockdown restrictions and America begins to return to work, some businesses eager to reopen their doors facing a whole new headache: fear of their potential liability. Incurring a lawsuit due to possibly exposing employees and customers to the virus is a driving concern for employers; so much so that it’s become a point of contention among federal lawmakers as they hammer out a second coronavirus relief bill.

Businesses and their advocates, such as the U.S. and local Chambers of Commerce and trade associations, are demanding assurances that employers who follow state and federal safety guidelines will have legal protection. The U.S. Chamber of Commerce and other business leaders want Congress to give employers immunity from COVID-related lawsuits as they reopen their businesses, except in cases of gross negligence or wanton misconduct. Failure to do so, they insist, will make an already bad situation worse for many enterprises.

The Chamber’s chief policy officer, Neil Bradley, recently told CNN: “The fear is that small businesses will do all of the right things that public health officials tell them to do, and then someone gets sick and contracts Covid-19 and sues the employer.” The organization insists the concern is not merely theoretical, as it claims that several hundred lawsuits have already been filed.

To guard against liability, legal experts have been advising companies to implement COVID-related safety measures recommended by the Centers for Disease Control and Prevention (CDC), the Occupational Safety and Health Administration (OSHA) and state and local governments. OSHA provides regularly updated guidance on appropriate health and safety measures for different industries, an enforcement response plan for handling COVID-19-related workplace complaints and illness reports made to OSHA, and a set of standards and directives for preventing worker exposure to the virus.

The New Normal

What all this will mean is a new normal for the American workforce. Going to the office will now likely entail being required to wear a face mask, having your temperature checked as you enter your building every day, and maybe even your blood tested before you are cleared to return.

As for the post-lockdown Covid-19 workplace, this is new and uncharted territory. Labor and employment attorneys warn that employers should be careful about how they treat employees who refuse to return to work over safety concerns, especially in such sectors as the service industry, because disciplining them could lead to charges of retaliation.

Helping Employees Stay Well

Up to 64 percent of salaried U.S. employees are currently working from home, according to the Society for Human Resource Management (SHRM). For safety reasons, many may wish to continue doing so even after state stay-at-home orders are lifted. Then there is the issue of widespread school closings, which have raised concerns about child care. For workers willing to return to the office, companies are advised to stagger shifts, reconfigure their workspace, install plastic dividers between workers when six feet of separation cannot be maintained, and raise cubicle walls.

More stringent measures are being rolled out in hard-hit places like New York City, such as taking people’s temperatures with thermal cameras as they enter office buildings. Some U.S. employers also may follow the lead of major European companies: Ferrari is testing their staff’s blood for Covid-19 antibodies before they can return to work, for instance. In the U.S., Wynn Resorts in Las Vegas has opened a virus testing center in preparation for reopening in late May; staff from the University Medical Center will test employees for free. Toyota’s plan to restart production entails staggered shifts, distributing personal protective equipment (PPE) to workers and conducting daily temperature screenings.

As businesses look for ways to keep their employees healthy and productive, their allies are demanding the federal government provide a consistent, uniform set of workplace health and safety guidelines instead of relying on a state-by-state patchwork. According to the Business Roundtable: “Americans want to feel confident returning to work and being in public spaces, and employers who operate in multiple states and want to keep their employees and customers safe need the clarity that consistent guidelines provide.”

Contention Over Workers’ Comp  

Since workers’ compensation laws usually cover “occupational diseases” contracted at work as well as physical injuries, some states are looking at their workers’ comp programs as a way to assist employees who contract Covid-19 on the job. Florida is acting to ensure that workers in high-risk occupations are eligible for workers’ comp benefits if they become infected in the course of their work.

Typically, an employee who makes a workers’ comp claim must prove that the injury or infection happened in the workplace. If their claim is successful, they cannot collect state unemployment benefits. Nor can they later file a negligence lawsuit against their employer.

But the business community is pushing back, arguing that expanding Covid-19 workers’ comp protections for non-frontline workers or first responders will increase costs for employers who are already struggling enough. In Illinois, business groups successfully rejected the expansion of coverage for non-healthcare workers, claiming that amending laws could create an automatic presumption that an employee contracted the virus at work. Instead, the U.S. Chamber and others propose shifting the burden of protections to government programs — specifically the expanded Pandemic Unemployment Assistance program that’s part of the federal CARES Act.

And in the meantime, what is clear to all sides is that the pandemic brings tremendous uncertainty, no matter how, and when employees return to work. With nearly two-thirds of all salaried employees working remotely, employers may have to curtail their expectations on what the workforce is willing — or able to do, at least until a Covid-19 vaccine is developed and available. And that could be more than a year away.

#WorkTrends: Innovating a Culture of Wellness

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COVID-19 has radically changed our conception of wellness and what it really means. It’s also created a new imperative for employers —  to integrate wellness into their work culture. In fact, wellness shouldn’t be an add-on. To meet the needs and wants of employees it needs to pretty much define your work culture.

Meghan M. Biro invited Arthur Matuszewski, the VP of Talent at Better.com to this week’s #WorkTrends to talk about what that means. Better is all of five years old, and a disruptor in the mortgage industry, certainly not known for its innovative culture. But this young company connects its own growth to its employees’ growth and wellbeing, Matuszewski noted.

“Our job is to set up the environment so people can continue that journey of improvement,” he said. Solving the age-old question of how to help people work better means giving them opportunities with the tools they need to do just that, he explained, so “they feel like the athletes managers expect them to be.”

That can be a challenge for even a well-established organization right now, Meghan noted, but it starts with a fundamental belief: that great employees bring incredible value — and should be treated as such. Arthur concurred, adding that Better has high expectations and makes sure they’re clear. He makes sure employees understand that they need to show up, be present and see this as “one shot and one opportunity.” In exchange, they’re working in a culture packed with wellness offerings: some surprising, many innovative,  including therapy, virtual childcare, yoga classes, and remote magic sessions — a huge hit, said Arthur.

And another intentional part of wellness at Better is clarity, as in managers who are forthcoming with plans and solicit (not just give) feedback, Arthur said, because that’s what “ties the culture of wellness together.” Meghan added that driving essentially, wellness and growth go hand in hand. And ultimately, that’s going to be a huge factor when it comes to employees being able to really deliver on customer success.

Listen to the full conversation and see our questions for the upcoming #WorkTrends Twitter Chat. And don’t forget to subscribe, so you don’t miss an episode. 

Twitter Chat Questions

Q1: Why are some organizations struggling with employee wellness programs? #WorkTrends
Q2: What strategies can effectively improve employee wellness? #WorkTrends
Q3: What can leaders do to innovate better employee wellness programs now? #WorkTrends

 

Photo: Franceso Gallorotti

Motivating Your Remote Workforce: Best Practices

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Before any of us had even heard of the coronavirus, the remote workforce was already expanding. In fact, according to Global Workplace Analytics, it’s been growing about 10 percent every year for the past decade. But with our current situation, more and more of us are being pushed into remote work faster than ever. In fact, a recent Gartner survey found that 74 percent of CFOs anticipate taking previously on-site employees fully remote in the aftermath of COVID-19.

Remote work has long been a point of contention. For those who haven’t had the option, it sounds almost too good to be true. Meanwhile, those who do work remotely are quick to point out that there’s a big difference between a day in a home office and a day off. Turns out there are valid points on both sides. Remote workers do enjoy perks like increased flexibility and time saved by not commuting. However, research has found that remote employees work an average of 1.4 more days per month than their office-based counterparts. That adds up to three additional weeks of work per year! While remote work can increase productivity, it often leads to consistently long hours, which can have an adverse effect on mental health. That’s just one reason why managing a remote workforce can be a challenge. You need to inspire and motivate your team to do more than just their best work; you need to motivate remote employees to take care of themselves too.

Burnout is real. Even before this crisis, 29 percent of remote employees said they struggle with work-life balance, and 31 percent said they have needed to take a day off for their mental health. To really manage, motivate, and protect your most important asset — your people — consider these four suggestions.

Communicate Frequently and With Purpose

Working remotely, employees often feel disconnected. If they don’t receive information from leadership, they turn to other sources, formal and informal, and that can cause confusion and even panic. It’s important to ensure that the entire organization — onsite, on the road, or at home — understands the priorities of the business and exactly where they fit in. Creating a clear roadmap helps employees understand the ultimate goal of their work, making them more productive and reassured that their efforts contribute toward a positive outcome. Gartner Research highlights this as one of the most important parts of a remote work strategy.

That said, good communication goes both ways. Successful companies have leaders who embrace a culture of collaboration and continuous learning; one where listening means giving consideration and adjusting to the thoughts of subordinates, peers, supervisors, and across departments. When employees across an organization agree that there is something to be learned from everyone in the room (even if it’s a virtual room), you can surface more diverse perspectives, foster more effective communications, and achieve greater goals.

Establish a Routine

For my team at Skillsoft, one of the ways we’ve managed to stay connected is by making standup meetings and check-ins part of our daily rhythm. This gives teams more opportunities to communicate and has been key to providing a sense of normalcy even in these not-so-normal times.

Furthermore, Harvard Business Review emphasizes how important it is for weekly routines to include more than just tactical work. Make sure you also prioritize rituals that focus on social connections, whether it’s a virtual welcome lunch for new hires or a Friday afternoon snack break. This will help you maintain the cadence and culture of your organization.

Of course, it’s key for managers to be available to their teams for emergencies. But, they should also address the need for rest, lunch breaks, and “shutting down” for the day. Clearly communicating this across your team will help level-set and establish a routine that’s more holistic, including work time and downtime. These natural breaks will keep days from fading into one another, a complaint we’ve heard a lot of in recent weeks.

Be There for Each Other

It’s so easy to feel alone right now. Being entirely remote can add stress, regardless of a person’s role or level in the organization. Leaders can often feel that the fate of the company rests solely on their shoulders, but they need community just as much as everyone else. We all need mentors. We all need people who can give us a “reality check” and help us rationalize.

This kind of culture can’t be fostered overnight, but it’s crucial for businesses to begin to build a supportive, collaborative environment as remote work becomes more common. In fact, Forrester Research highlights culture as one of the most important elements of a successful work from home strategy. Employees that feel they can bring their whole selves to work, who feel that they are on a team that supports and represents them, are more likely to feel motivated and get more enjoyment out of difficult tasks, according to research from Stanford psychological scientists Priyanka B. Carr and Gregory M. Walton.

Pay attention to — and course correct — any challenges that arise. For example, according to research from A. Joshi and R.S. Gajendran, virtual communication can sometimes discourage team members from speaking up. But, when you establish your work environment as a place for open collaboration, this hesitation tends to fade. Strong virtual teams are built on a foundation of trust. Start from a place of shared humanity and send your team a message of solidarity: we’re all in this together. When employees feel a sense of comradery and belonging, the impact can be incredible.

Stay Positive

We’re living — and working — through a time of uncertainty. But it’s important to stay optimistic and supportive in all your interactions. Think about some of the silver linings. Personally, I’m thankful for the extra time spent with my family. Working from home has given us opportunities we otherwise wouldn’t have had: catching up over lunch, doing morning workouts, and spending evenings cooking together.

Working from home also offers workers and managers alike an incredible chance to broaden our horizons and push ourselves toward new goals. Companies that tap into the power of learning will see increased engagement going forward. Motivate employees to embrace this time; make learning core to your company’s culture. When employees are given the resources to engage with information they truly care about, they will develop competencies and confidence that can be applied throughout their experience – both on the job and in their lives.

Businesses that adhere to these four simple tenets of leadership will quickly realize that it really comes down to one basic principle: be human. During this time, the best thing we can do is demonstrate empathy, compassion, and concern for each other. Embracing genuine understanding and positivity is the best course in times of uncertainty. You’ll reap the benefits and so will your team.

This post is sponsored by Skillsoft.

Photo: Bernard Hermant

Connecting During Crisis: Engaging Your Frontline Workforce

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Over the last few months, there’s been a lot of talk about the current situation of forced remote work and its impact on employee collaboration, productivity and engagement. This is a legitimate concern and one that I myself, as a CEO, am tackling. But the discussion has largely been focused on desk-based employees, who typically sit in front of a computer and can perform their jobs from anywhere in the world as long as they have a laptop and WiFi connection.

Frontline workers, however, are in a completely different boat. They don’t sit in front of a computer all day; they often work long shifts (sometimes 12 hours or more); they’re the first and last points of interaction with customers. Most importantly, frontline workers aren’t accustomed to interacting and communicating with their managers and HQ leaders via face-to-face meetings.

With COVID-19 leading to country-wide lockdowns and social distancing rules, the entire world is dependent on frontline workers for essential services, such as stocking groceries, shipping online orders, providing healthcare and transportation. That means longer work shifts, more uncertainties about their roles and more stress for frontline workers. As this happens, staying informed and getting regular feedback will be essential to navigate through these uncertain times.

Subpar Onboarding Experience Can Prompt Early Turnover

According to a recent article on the Muse, companies like Kroger, Unilever, GSK, Wells Fargo, UnitedHealth Group, Instacart, Deutsche Bank and Asana are still continuing with their hiring plans amidst the current crisis. This is due in large part to the fact that these businesses provide ‘essential’ services and goods. But what happens once these frontline workers are hired? What will their onboarding look like? How prepared are HR teams to digitally adapt their onboarding processes?

When we asked HR professionals to cite their biggest challenge with onboarding remote and distributed employees, the top two responses were ‘making them feel like part of the team’ (17 percent) and ‘providing clarity and context about role expectations and career growth’ (17 percent). Following close behind, 15 percent cited ‘integrating into company culture’ as the biggest challenge, while 13 percent struggle to establish communication norms. If you look at these responses, it’s clear that onboarding plays a major role in employee satisfaction, career development, fulfilment, engagement and retention. But for most employees, being able to physically interact with managers, colleagues and leaders can go a long way in making them feel like part of the team and forge relationships with coworkers. So, if virtual onboarding sessions are too drawn out, dull, uninspired, new hires could end being early leavers.

Turnover is not a new problem for organizations. Early turnover, however, is even more troublesome, with 20 percent of employees leaving with their first 45 days of employment. Our study’s findings indicate that HR teams, who are faced with onboarding thousands of employees virtually, could see an increase in early turnover. And the culprit could very well be HR’s inability to virtually onboard new employees in a way that’s just as informative, interactive and engaging as it would be if it were conducted in-person.

More Direct Feedback Supports Better Job Stability

As our study found, it can be tough to communicate and engage with remote and distributed workforces. For example, a mere 8 percent of the surveyed HR professionals said they keep a regular cadence of one-to-one meetings with remote workers, while only 12 percent commit to a communication charter. On top of this, 15 percent of HR professionals said they struggle to provide regular feedback on performance and career development.

These findings are troubling for a few reasons. First, frontline workers are currently being pushed to the limits. As the pressure mounts, it will be more important than ever to provide a safe space for frontline workers to vent their frustrations, voice their concerns and ask important questions related to their roles and responsibilities. But if their managers and HR teams don’t make themselves available for these one-to-one conversations, you can bet it will manifest itself in lower productivity, less cross-team collaboration and potentially worse performance. So managers need to carve out time in their schedules and virtually meet one-to-one with their teams on the frontline. Even if it’s a 10-minute check-in twice a week, this could help frontline workers feel less stressed and get clarification about their role and tasks. The more clarity they get, the better they’ll perform their jobs, which will lead to better customer satisfaction, loyalty and future sales. While these are positive outcomes for the businesses that employ frontline workers, it will also help frontline workers prove their value and maintain job stability during unstable times.

Digital-First Culture Engages Frontline Workers

According to Stephen Redwood, principal at Deloitte Consulting LLP, “At digital-first organizations, people, processes and structures are all focused on optimizing digital so companies can be more productive.” I agree wholeheartedly. And this is especially true for frontline workers, who rely on mobile devices, communications apps, productivity apps and collaboration apps to stay connected, get relevant updates about the business and their roles, schedule meetings with their managers, among other things.

What does a digital-first culture look like? For one, it’s one that isn’t reliant on face-to-face meetings. For example, companies with a large number of frontline workers should hold virtual all-hands meetings twice a week at least. Reserve one of the two weekly all-hands meetings solely for Q&A with the staff. Let your frontline workers ask any questions they want — be it about how the coronavirus outbreak may impact job stability (i.e. layoffs, furloughs), plans for hiring, or anything else. Don’t make the virtual all-hands meetings excessively long — keep them to 30 minutes maximum so that you can keep your frontline workers engaged, without interrupting their work too much.

Another way to help frontline workers integrate with the company culture (especially in the midst of a crisis) is to have managers share a weekly message of motivation. By posting this type of message into designated Slack channels, teams can start their days with a positive attitude and still feel a sense of connection to their fellow colleagues, teams, managers and leadership.

To make a digital-first culture work, it has to come from the top down. Leadership needs to believe in the value of digital tools for driving employee collaboration and engagement. Beyond that, getting buy-in from the C-suite will require proving how digital tools will help maintain business continuity, increase customer satisfaction (and repeat purchases) and drive revenue growth.

Photo: Christina Morillo

Keep Your Workforce Informed With Electronic Solutions

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In any workplace, health and safety has to be top of mind. Complying with workplace laws takes a lot more effort when your workers are remote and are teams dispersed — as is happening in so many organizations. And right now, in the midst of the COVID-19 crisis, employee safety in any working environment is an ongoing concern for leaders and managers — and employers need to not only navigate new laws, but inform their people as well.

The key lies in electronic solutions that provide clear guidelines and information to every employee, no matter where they are. Managing compliance means being clear on your own responsibilities as an employer, and being able to get the answers you need about what’s happening right now — so you’re up to date, and there are no surprises.

To get clear on the best practices for keeping your workforce informed, I spoke to Ashley Kaplan, Esq., Senior Employment Law Attorney for ComplyRight, a leading provider of human resource solutions and employment compliance products. Here are the highlights of our conversation:

  1. Ashley, what brought you to ComplyRight, and can you talk about what you handle?

I joined ComplyRight in 2000, after practicing labor and employment law for several years with a national law firm. My experience includes representing businesses of all sizes and industries, in matters ranging from general HR counseling and risk management, to defending discrimination lawsuits and class-action FLSA litigation. At ComplyRight, my responsibilities have evolved quite a bit, but I am primarily responsible for managing employment law compliance and overseeing the teams responsible for researching and developing HR compliance solutions and labor law posting services for U.S. businesses.   

  1. Let’s talk about electronic posting. What is mandatory for employers to post, no matter where their employees are working? So many employers are dealing with remote workforces now: are remote workplaces exempt from any mandatory postings?

Depending on your state, employers are required to post up to 22 postings for federal and state compliance. Additional postings may be required depending on city and county employment laws, which has been a growing trend over the past few years. Plus, there are specific posting requirements for government contractors and employers in certain industries, so it can be a lot to manage. 

As far as remote employees go, there is no exemption from these requirements. The Department of Labor provides guidance on this, and recommends that employers provide posters in an “alternative format” for any employee who does not regularly visit a business location where posters are displayed. According to the DOL, “visiting regularly” means at least three to four times a month and electronic postings are an acceptable alternative format.

With so many employees working remotely at the moment, and given that employment laws are changing rapidly during this emergency, employers really need to consider providing electronic postings in addition to maintaining physical postings at business locations that are still operational.

  1. What’s the biggest question you get asked about maintaining compliance right now?

When it comes to posting compliance, a lot of employers want to know if they can simply provide all of the postings electronically instead of displaying physical posters in the workplace.

The general rule is that the posters still have to be posted in all physical facilities where employees report to work. Electronic postings are a solution for remote workers who do not have regular access to the postings at your physical facilities, but not a substitute for the physical posters for onsite workers.   

  1. Can you explain the Families First Coronavirus Response Act? Are smaller companies exempt from mandatory posting requirements?

The Families First Coronavirus Response Act (FFCRA) is a temporary federal law that is effective from April 1, 2020 through December 31, 2020.  This law is very broad and encompasses many aspects of the federal response to COVID-19.

The biggest impact on small businesses is the requirement to provide paid leave to employees who cannot work due to various reasons related to the pandemic. Generally speaking, this paid leave requirement applies to all private employers with fewer than 500 employees, and most public employers. These employers will receive tax credits to offset the cost of the mandatory paid leave.

The law also includes a new mandatory posting requirement for all affected employers.

The qualifying reasons for paid leave cover many different scenarios, and the mandatory pay rates vary depending on the circumstances.

In some cases, affected employees qualify for up to two weeks (or 80 hours) of leave at their regular pay rate. That’s if they cannot work because they are under mandatory quarantine based on a government order (federal, state or local) or quarantined on the advice of a healthcare provider. The full pay rate also applies to employees who are experiencing COVID-19 symptoms and are seeking a medical diagnosis.

In other cases, affected employees qualify for up to two weeks (or 80 hours) of leave at two-thirds of their regular pay rate. This rate applies to employees who cannot work because they must care for another individual who is under mandatory quarantine based on a government order, or on the advice of a healthcare provider. It also applies in cases where the individual is experiencing any other substantially similar condition as specified by the Secretary of Health and Human Services.

The third category of affected employees includes those who are having to care for a child, or children, due to school closings or because their usual caretakers are unavailable due to COVID-19. All employees affected in this way are entitled to the same two weeks, or 80 hours, of paid leave at two-thirds of their regular rate. In addition, those who have been employed for at least 30 calendar days prior to requesting leave are eligible for another ten weeks of paid leave. Again, this would be at two-thirds of their regular pay rate.

Small businesses with fewer than 50 employees may qualify for an exemption from the requirement to provide leave due to school closings or childcare unavailability — if the leave requirements would jeopardize the viability of the business. However, they are not exempt from the new mandatory FFCRA posting requirement.

The posting requirement can be satisfied in this case by mailing or emailing the FFCRA poster to employees, or posting it on an employee website. The notice also must be distributed to all new hires.  

  1. So many companies have had to quickly redistribute their teams and shift employees to working from home — and have had very little time to prepare. How can employees ensure their electronic and posted information is consistent and up to date in all locations?

Given all the time and know-how required to stay on top of posting requirements and updates, coupled with the potential fines and penalties for non-compliance, I think it makes sense for a business of any size to outsource this aspect of compliance.

Choose a reputable partner that offers sound electronic solutions for your remote workers, such as an intranet link you can post on your employee website, or a service that pushes out all required postings and updates directly to your employees via email. It’s important to choose a partner backed by a seasoned legal team that researches and updates all of the posting images in real time as the laws change, and that covers all city/county requirements, industry variations, and foreign language postings.  That’s especially true now, as employee leave laws are getting more complex and are an area of high litigation.

  1. I think a lot of employers are asking very basic questions about paid leave — particularly in terms of sick leave and family leave during COVID-19. I’m thinking of the Families First Coronavirus Response Act, but what other pieces of new legislation do companies need to be aware of?

In addition to the federal FFCRA, other legislation is being passed by state and local governments to protect employees during this crisis. Many states, cities and counties have passed new laws (and many more are pending) expanding paid sick leave rights, caregiver leave, unemployment insurance benefits, and other provisions to provide relief to workers and their families.

Though not on the topic of paid leave, there is also the newly enacted CARES Act, a federal law that provides financial incentives to businesses who retain their employees, and boosts unemployment insurance significantly for employees who are laid off or furloughed as a result of the pandemic. The goal of this law is to incent employers to retain their employees during the crisis, and also provide a safety net for workers who do lose significant income.

  1. Can you clarify the mandatory employee information employers need to add to their postings according to the most recent legislation? For instance, are employers responsible for requiring their employees to observe social distancing?

There are some new posting requirements on the state and local level addressing social distancing, including a new poster for Arkansas employers and businesses in San Jose County, California. We are expecting more of these in the coming days. We have also seen new state and local postings informing employees of their expanded sick leave rights, emergency paid leave provisions, and unemployment insurance benefits.  

  1. How can employers ensure compliance with labor law posting requirements in general during the COVID-19 epidemic, as more and more employees are working from home? What about for new hires?

Ideally, you should look for a service that provides all of the required federal, state, city and county posters for all of your physical locations where employees report to work. Posting laws apply even if you only have one or two employees at a worksite. Choose a service that includes automatic poster updates whenever the laws change, since these posters change frequently throughout the year. (Last year our legal team tracked almost 200 mandatory changes nationwide.)

Supplement your physical postings with an electronic solution for your remote workers. Posting obligations are the same for new hires as all your other employees, but there are additional federal, state and local requirements for prospective employees during the application process. Ask your poster provider for information about posting services for online applicants where you can simply place a link to the current posters on your applicant web page or in online job postings.        

  1. What if an employee appears to be ill? What are the obligations and responsibilities of employers with regards to requiring disclosure or exiting the workplace?  

You can, and should, ask the employee to leave your premises and seek medical attention, including getting tested for COVID-19. The CDC states that employees who exhibit symptoms of influenza-like illness at work during a pandemic should leave the workplace. The Equal Employment Opportunity Commission has confirmed that it is permissible to send an employee home if the symptoms are akin to the COVID-19 coronavirus or the flu.

Without revealing the employee’s name, communicate to other employees who have worked closely with the employee that a coworker exhibited symptoms that led you to believe a positive diagnosis is possible. And if the employee does test positive for the virus, you should notify and send home any others who may be affected, as well as close off the affected areas for proper cleaning and disinfection.  

  1. What best practices do you recommend for companies who now have temporarily remote workers? Should they create a remote workplace practices policy?

Absolutely. It is important to set out the expectations, rules and responsibilities in a written policy. Whether you are creating a temporary, emergency remote work policy or a more general telecommuting policy for a longer term, your policy should address: expected work hours and availability, equipment and security issues, safety, timekeeping practices for nonexempt employees, PTO and absences, and any adjustments to performance goals and expectations. Your policy should also address how employees are selected for work-at-home arrangements, and should indicate that management reserves the right to change or end the arrangement at any time based on business needs. 

Take the Mystery Out of Compliance

To effectively meet year-round compliance needs, the best strategy is to rely on experts. This is certainly not an arena for speculation, especially now. As Ashley Kaplan points out, with so many ongoing and new federal, state and regional requirements, employers need clear guidance that keeps them up to date — as well as all the postings they need. Two recommendations: consult the Poster Guard® Electronic Service for Remote Workers for the latest posting requirements and tools for electronic postings. And the Intranet Licensing Service enables companies to add a custom link to their own corporate intranet or employee portal. The key for employees is simple navigation and ease of use. The key for employers: knowing that your postings are up to date, whether they’re physical postings or electronic, and are completely accessible to your employees.  

To learn more about how to maintain workplace compliance with online and on-site posters and compliance, visit PosterGuard.com.  

This post is sponsored by Poster Guard from HRdirect.

Gustavo Frazao

How to Establish a COVID-19 Safety Policy

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The spread of COVID-19 is changing how we all operate, and businesses are no exception. With cases mounting across the United States, we’re watching the “world’s largest work-from-home experiment” unfold. Many companies that normally work in office spaces are requiring employees to work remotely, including Google, Amazon, Microsoft, Twitter, and my own company, Influence & Co.

Under the Occupational Safety and Health Administration’s General Duty Clause, employers are required to provide employees with workplaces free from recognized hazards that are causing or likely to cause death or serious physical harm.

During any infectious disease outbreak, we have a shared responsibility to prevent spread. And if a company fails to take the necessary steps to protect team members? More employees may fall ill, leading to increased absenteeism and decreased productivity. Illness costs American employers $530 billion in lost productivity each year under typical circumstances. Putting in place policies that protect employee health is essential right now. In fact, this is the best way for companies to protect themselves and to retain their existing teams.

Employees who don’t have paid sick leave will be torn. They’ll need to choose between staying home to prevent spreading illness and supporting themselves and their families. So evaluate your policies. Specifically, ensure they provide adequate support during situations like the COVID-19 outbreak.

Now is the time to review your policies to ensure they promote a safe workplace. React now — because you need to — and in doing so, you can build trust with your employees. You can also set up your company to respond to similar threats in the future.

6 Considerations When Updating Policies

At Influence & Co., we’ve taken some steps to make sure our employees know what to expect while we need to adjust our work policies.

One of our core values is “treat others with trust and respect,” so in light of that value, we already trust our people to do their work remotely when needed. Because of this, it was easy for us to take the next step of requiring all three of our offices to begin remote work full-time.

When you begin updating your company policies to lessen the impact of COVID-19 among your workforce, consider the following questions:

  • Can the work be performed remotely?
  • If work can be done remotely, are there tools you can use to prevent the disruption of communication and collaboration? No? Then do you have the resources to purchase, implement, and train your staff on the new tools?
  • If going fully remote isn’t an option, what are ways you can reduce the number of employees in the workplace at any given time?
  • What are the expectations you have for employees regarding the changes?
  • Is additional sick leave available? If yes, what must employees do?
  • Are these updated policies temporary, or will they be kept in place indefinitely?

Considering these questions will help you make the right decisions for your unique workforce, and help you maintain clarity and structure for your team.

9 Steps for Revamping Workplace Policies

While revamping your company’s policies in light of COVID-19, here are some steps you can take to create a supportive, safe work environment for employees:

1. Stay Calm

This is one of the most important things you can do. With the always-on media cycle and social media, your employees are being bombarded with information (and misinformation) about COVID-19. Keep your workers grounded and build trust with them. How? By providing the facts and letting them know what steps you’re taking to protect them.

2. Knowledge is Power

Review applicable laws and regulations, such as the Americans With Disabilities Act, the Family and Medical Leave Act, and those set by OSHA. And stay up-to-date on the latest information from reputable sources, such as the Centers for Disease Control and Prevention, the World Health Organization, and the departments of Labor and Health and Human Services.

3. Consider Remote Work and Mandatory Quarantines

If possible, allow employees to work remotely, and consider mandatory quarantine under certain circumstances. To avoid the spread of illness throughout your workplace, allow everyone to work from home if that’s a possibility. Also, if any employees have recently traveled to geographic locations with known cases of the illness, have been in an airport with flights to and from those locations, or have been in contact with anyone who’s been diagnosed, consider implementing a mandatory quarantine.

4. Be Forthcoming

Inform employees about health concerns and steps they should be taking in the workplace to reduce spread. Armed with insights from the above sources, provide employees with accurate information on COVID-19, how it’s known to spread, and how they can prevent transmission. Make it clear where they can find disinfectants in your workplace, how to properly wash their hands and how often, and what other steps they can take to ensure the workplace stays sanitary.

5. Provide Updates

Notify your entire team of any temporary changes to policies or expectations. Send an email to your entire team outlining important information, like prevention measures you’re taking to ensure a safe workplace, temporary policy changes, healthcare policy updates, and details about the illness and how it’s passed from person to person. I sent an email to our team that you’re welcome to customize for your own company — just click here to access it.

6. Require Full Disclosure

It’s important to request that employees disclose whether they’ve been diagnosed with COVID-19 or have been in contact with someone who has. Should you receive such notice, it will be necessary to let your company know that a contagious illness may be present in the workplace. Maintain all information about the employee’s illness as a confidential medical record in compliance with the ADA.

7. Reduce In-Person Meetings

Decrease the number of in-person meetings, or eliminate them altogether. Utilize the wealth of technology at our disposal to have essential meetings without the risk of spreading illness. Google Hangouts Meet, Cisco Webex (a client of ours), or a good old-fashioned phone call are great options. Our marketing team has even been experimenting with doing brainstorm sessions in its Slack group and has seen great results.

8. Schedule for Distancing

Adjust scheduling so fewer employees are in the same space at the same time. If in-office workers are essential, try to stagger the times when employees need to be in your workplace to reduce exposure. This also means large events that would normally bring lots of people together should be postponed.

9. Review Your Mental Health Policy

Health goes beyond the physical. Employers should care about their employees’ mental health as well — especially during a time when everyone seems to be in crisis mode. Review your mental health policy, and make sure employees are aware of the mental health resources at their disposal.

An infectious disease outbreak can touch businesses in so many ways: Employee health, company culture, productivity, and revenue may all become concerns where company leaders had none before. Thankfully, there are tangible things companies can do to protect employees. Take these steps into consideration as you’re re-evaluating your company’s policies to ensure you’re providing a safe workplace for your team.

How to Manage a Remote Team

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The age of everyone physically commuting to work is slowly coming to a close. Instead, employees are now assuming that remote work will constitute at least some of their workdays. But what about teams made up solely of remote workers?

Studies have shown that remote workers can be happier and more productive. And with increases in HR tech programs that aim to support remote teams, many companies — in the U.S. and worldwide — are choosing to go office-free because they see the benefits. Here’s how some people and some companies are managing this no-longer-uncommon work setup.

Company Culture and Creativity

A central tenet to successfully managing a remote team is creating a company culture that acknowledges that you might be hundreds or thousands of miles away from each other but you still feel part of the mission of the organization. Employees want to know that they are supported even from afar. In this way, you build trust with your employees and they don’t feel isolated while working remotely.

Robin Schooling, the head of people at Strio Consulting, says it’s important to replicate the “feel” of being in an actual office. Schooling says she has organized birthday celebrations online for teams and put together a Halloween costume contest for employees who sent in photos of themselves or of their dressed-up pets.

She says that while the work is being done, there are some instances that build camaraderie among workers even if done via an online platform. “There are moments when someone will post a meme, and everyone will pile on and be like ‘that’s hilarious’ and they’ll have a personal interaction,” Schooling says.

Having the chance to meet each other in person can also boost employee happiness. The global company Bynder conducted an experiment on its workforce when it came to remote working. The company discovered its employees had missed being able to meet their co-workers, so when it repeated the exercise it collaborated with a co-working site to provide that physical space.

For Unsettled, a company that provides experiential retreats to professionals in places around the world, creating a positive workplace culture is at the heart of maintaining a completely remote team.

“When an employee’s work is rooted in personal meaning for them, not simply meaning for the company or institution, you don’t need to ask them to ‘show up.’ They are doing it for themselves,” Unsettled’s co-founder Jonathan Kalan writes. “You don’t need to check in and make sure they are getting their [stuff] done. You trust them to lead themselves.”

Define What Success Looks Like

Many of the stereotypes about remote work stem from the idea that a person can’t possibly be productive if they’re not in the office from 9-5. That’s just not the case.

Monique Black, principal adviser for talent at Maco.la, says objectives and accountability are what drive the success of remote teams.

“Focusing on ‘objective’ and ‘accountable’ is really important, [including] making sure employees are producing what they are expected to be,” Black says. “Provided you have a good team that work together … then you can get more out of people who work remotely because you don’t have the interruptions of the day-to-day.”

She says it’s paramount to know your company and to understand the people who work for it. “You have to take care of the employees personally and professionally.”

The type of work also plays a role in what type of overall management a remote team needs. Schooling describes her company as one that pushes objectives, not just busywork to fill up an eight-hour day.

“People have goals and deliverables. … It is not activity-based work,” she says. “Yeah, there’s stuff to get done, but at the end of the day our jobs lend themselves well to remote work.”

And with the use of technology, both Schooling and Black say they can tell when employees are not performing well.

Remote work will continue to be something companies turn to. Yes, you may have the occasional experience like IBM, which called back its remote workers to physical offices. But overall people now expect remote work. A thing that companies need to overcome though, according to Schooling, is the mindset that it can’t work.

“I think where organizations struggle is when they contemplate remote work,” she says. “Should we go down this path?”

“It goes into an us vs. them of what departments can be remote. The typical mindset of managers and HR is people will screw around if we aren’t there to watch them. That’s a cultural issue that [organizations] have to address.”

The Results of a Remote Work Experiment

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Remote work has always been a heavily debated topic, especially among HR professionals, who frequently face challenges that relate to employee productivity and development. There’s pressure to figure out how employees can achieve peak performance, and how managers can enable productivity.

At Bynder, we’re always looking for ways to spark creativity and enhance productivity, and this past summer was no different. For the second year in a row we held a global Remote Week, where we closed all of our offices and encouraged employees to work from anywhere. Bynder launched its first Remote Week for two reasons:

  • To encourage employees to actually use their benefits, and not be afraid that management will look down on them for doing so. Benefits like unlimited vacation time and the ability to work from home look great on paper, but there’s a hesitancy (especially in the U.S.) around actually using them.
  • To test the power of our tech stack, and learn more about how collaboration within Bynder works and what we can do to make working remotely an even better experience.

Bynder is a global company, with more than 350 employees spread across seven global offices. From Amsterdam to Boston to San Mateo, our company is connected around the clock. Working remotely has always been a part of our culture, but for the most part, our employees tend to work out of our offices. Nearly 60 percent of our employees reported that working remotely was not a part of their regular schedule.

After a successful first edition of Remote Week, we knew it was something we should try again, while taking into consideration the lessons we learned. For example, our employees missed having spaces to meet, so this year we partnered with WeWork to offer a place they could go to meet with co-workers.

This year our employees worked from all over the place. One employee said Remote Week allowed him to rediscover Amsterdam, as he was always in search of new spots to work from. Another felt it was the perfect opportunity to schedule visits and meetings at clients’ offices.

After running a company-wide experiment and survey, a few key takeaways emerged. The reality is there’s never a great time to be out of the office, especially at a fast-growing company. But that doesn’t mean employees should feel chained to their desks. Some people work best when surrounded by lively co-workers, while others prefer a quieter space. Embracing remote work is more than just telling your employees to work from home. There needs to be a structure in place for them to do so, and employees should feel encouraged to utilize the benefits that are offered to them.

Employees Felt Happier and More Productive

Seventy percent of our employees said they felt happy and relaxed when working from home during Remote Week, and nearly 40 percent said they felt more productive and focused. Those who felt more productive cited the quiet of their home and the flexibility to get things done as major benefits. For some, the office is great for collaborative tasks but too noisy or distracting for work that requires more focus.

This is one reason why workplace flexibility is so important — it’s about acknowledging that not everyone works the same way, and about finding solutions to help maximize everyone’s productivity. Sometimes you need to take a walk to ignite that creative spark and get your best work done.

Commuting Causes Stress and Wasted Time

An overwhelming number of our employees felt one of the best benefits of working remotely was that they were able to save time and money by not commuting. To many, the daily commute is an anchor on their work day, causing stress that hinders productivity — when really it should be a time to mentally prepare or debrief from the day. Our employees felt that when they didn’t have to commute, they saved hours that could be spent catching up on work, enjoying a personal hobby or being with family and friends.

Communication Is Key

As one of our employees put it, “Communicate. Overcommunicate. People can choose what they take away, and it’s better they have too much information than not enough.”

A sizeable number of our employees felt the key to building trust with team members was to communicate and be readily available. This is where the tech tools we’ve implemented at Bynder come in handy. When we asked our employees what tools they found useful to communicate, 88.5 percent cited Zoom, Google Hangouts and Slack. These are all tools that Bynder provides employees for daily use, which demonstrates how important it is to invest in tools that enable effective communication. Our employees also felt daily virtual meetups and regular check-ins were essential, and served as an alternative for the invaluable face time that usually occurs in the office every day.

A Number of Employees Missed Their Co-Workers

A good number of employees stressed the value of face-to-face communication, and felt that no tools can fully replace actually being in a room with someone. A number of employees said they missed seeing their co-workers, and felt that it was useful to be in the same room as someone when working through technical issues or brainstorming ideas. In fact, during Remote Week, 54 percent of Bynder employees actually met with colleagues in person, and 11.5 percent met with clients.

Anticipating Employee Needs Is Important

A full week of working remotely isn’t for everyone. In fact, some of our employees didn’t like working remotely. But that’s the point of offering flexible benefits — it’s all about anticipating the needs of employees and recognizing that what works for one person won’t always work for another.

Our developers are an example: One of the things they missed the most was dual monitors that were available to them in the office, but not at home. On the other hand, our sales and marketing teams had a much easier time adapting to remote work.

Ultimately, some employees thrive in an office environment, while others prefer the peace and quiet of their home to get certain tasks done. With 53 percent of Bynder employees never working remotely on a regular schedule, Remote Week either upended their workflow and pushed them out of their comfort zone, or allowed them to evaluate the way they work.

The reason we asked our employees how they felt about Remote Week is to make sure that we always strive to be better. Implementing change starts from the top, so it’s important that our leadership is as prepared as possible. While we offer all of our employees the ability to work from home, we know there needs to be a structure in place, and that’s something we’re prioritizing here at Bynder.

As we build out our remote-work policies, we’re making sure that they go beyond every individual feeling prepared. We’re going to make sure that our teams, as a whole, have what they need at their disposal. From our developers to our marketing department to our sales team, we will take different needs into consideration as we work to build out a more robust remote-work policy.

#WorkTrends: The Way We Work

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The way we work is changing — fast. Where we work, who we work with and how we get work done is all evolving. On this week’s episode we talk to Sarah Travers, CEO of the co-working space Workbar, and to one head of recruiting who thinks remote working and co-working aren’t going anywhere.

Travers is a longtime co-working evangelist. She has spent her entire career selling the idea of co-working, first at IWG (Regus), a global provider of flexible workspace solutions. She joined Workbar in late 2017. She has the unique perspective of witnessing the industry’s explosive growth — as both a seasoned veteran of the world’s largest shared office giant and as the CEO of Boston’s original co-working space.

She shares her thoughts on where the industry is headed and why co-working is so much more than either a physical space or the popular image of a collection of young digital nomads working on computers in a shared space.

Listen to the full conversation or read the recap below. Subscribe so you never miss an episode.

Making Connections

Travers says co-working is often defined as a group of individuals working together in a shared communal setting, which evokes the idea of a young digital workers in an open room focusing on their own tasks — a concept she says “couldn’t be further from the truth.” Rather, she says, users often find the co-working atmosphere inspiring and valuable because it offers the opportunity to make connections and work beside people from all different types of businesses and companies.

She says co-working users are also drawn to businesses development opportunities through classes, event programming and networking at new member lunches or happy hours. “There are just a lot of ways to grow your own personal and professional network in this space,” she says. “It just goes beyond that sort of original idea of a bunch of millennials sitting with headphones typing away in one big room.”

Changing Demographics and Needs

Travers says her company’s research clearly debunks the idea that co-working spaces are just for millennials or people in technology. She says Workbar members cut across a number of industries and have an average age of 38 or 39. They are also increasingly employees of large organizations.

“I think that you also hear that only individuals and small teams use co-working space,” she says. “We have seen that Fortune 500 companies often use co-working for not just for remote employees but also for groups as a way to sort of drive innovation outside of a traditional headquarters.”

What’s Driving Growth

Travers says co-working is clearly no longer thought of as just a short-term trend or a solution for people who don’t want to work from their kitchen table or in a coffee shop. She says one factor driving the increasing popularity of co-working spaces is a cultural shift away from merely clocking in and out of work and toward getting more satisfaction and meaning from our jobs.

“There’s a real value proposition behind it that’s been embraced by a larger audience as some of the big players in the industry both on the landlord and the tenant side,” she says. “The landlords have awareness that they need to evolve their offerings more to meet the changing environments. On the flip side, the tenants are more focused on the need to enjoy the experience of the office environment.”

Resources Mentioned in This Episode

Let’s continue the conversation. Join us on Twitter (#WorkTrends) for our weekly chat on Wednesdays at 1:30 p.m. Eastern, 10:30 a.m. Pacific, or anywhere in the world you are joining from to discuss this topic and more.

What Does Productivity Look Like for a Remote Workforce?

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If someone on your team isn’t working remotely already, they probably will be soon. Our organizations are getting more and more distributed, and top talent will increasingly expect the option to work remotely. Are you ready?

In a 2017 FlexJobs survey, 62 percent of respondents said they’ve left or considered leaving a job because it doesn’t offer flexible work options. Flexible work can bring all sorts of advantages to employers, including increased productivity — it just might look different than it did when employees were in an office.

“Employers need to understand that happier employees work better,” says Beth Ball, managing partner of Evergreen Content Firm, a content marketing firm with more than 55 remote employees. Everyone has places where they work productively — and where they don’t. “If you can leave the choice up to them, they’ll give you good work,” she says.

Focus on Results

When your employees are working in front of you, it’s easy to see what they’re doing. But when they’re working elsewhere, you might feel a little anxious about whether they’re working the way you want them to. Resist the temptation to check up on them at all hours, and shift your attention to what they accomplish.

“Productivity means focusing on results rather than hours worked and from where,” says David Lloyd, CEO of the Intern Group, which offers employees the option to work remotely if they prefer. “Whether workers are on-site or remote, results are what drives the company forward, instead of clocking in and out at a certain time. HR managers need to understand that location doesn’t matter as long as employees are results-driven.”

Boost Your Communication

One of the best ways to ensure productivity stays on track is to communicate. It’s easy for employees to give managers a heads-up on an issue when they’re in the same office, but remote employees might hold back or try to manage problems on their own when they would be easy to solve. There are plenty of communication channels and cloud-based tools that keep everyone on the same page, experts say.

Bell says her company uses Airtable to set up editorial calendars, and then uses Slack and a private Facebook group to keep everyone in the loop. Other options include Basecamp or Trello, or time-tracking apps such as Harvest or Timely.

Train Your Managers

As work changes, your managers may need to change their approach as well. Some may find it hard to not be able to look over an employee’s shoulder, and will need to learn how to manage in new ways, experts say. “Leaders need to be developed in the context of the way people actually work today,” says Wayne Turmel, co-founder of the Remote Leadership Institute. “Studies show that when we work remotely, there is a tendency to focus on individual work, often at the expense of the team’s goals or collaborating,” he says. So, managers must be able to set clear expectations around common goals and how work will be assessed to ensure everyone understands what productivity looks like.

Your leadership development program should address the fact that leaders will be managing remote employees as well, Turmel says. That training should include what to do so that remote employees feel supported and empowered to do good work.

Remote Work: A Necessity, Not a Perk

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Despite the advantages remote workers bring to an organization, several big-name organizations have been in the news for bringing employees back into the office. One of the most recent, IBM, told thousands of its workers last year that they had to come back from working at home — or leave the company.

This is a mistake, and not just because companies can lose out on productivity and engagement — they’ll miss out on the leaders of tomorrow as well, says Bryan Miles, CEO of Belay, a fully remote virtual staffing company. “There’s a deficit in 40-somethings that companies need to hire for the next wave of leadership, and they don’t want to be in the office 40 hours a week,” he says. “There are enough remote jobs at that tier that they will find them. If that’s a hard stop for your company, you’re going to have struggles.”

Here’s what your company needs to know about remote work.

Companies Are at a Crossroads

Miles says there’s a growing rift between what hiring managers hear from front-line employees and what high-level leaders want for their organizations. “Midlevel and executives and business owners will say ‘it’s my way or the highway,’ but if they take that approach to remote work they’ll find themselves without good workers,” he says. “That’s clearly being communicated to hiring managers, but I’m not sure the message is resonating with executives.”

In the past, if employees brought up remote work there was often pushback from employers that didn’t want to let go of control, Miles says. “Employers think they’re losing something when they can’t see employees,” he says. But with advances in web-based technology and high-speed internet access, employees are actually able to provide better work more efficiently.

Remote work is no longer a fad, Miles says. It’s what employees expect and managers have learned to provide. “There’s going to be a leadership deficit for organizations that fold their arms against workplace flexibility,” he says. “Hiring managers tell me they can’t attract certain levels of talent no matter how much money they offer them, because those workers are used to working off their back deck at home. There’s a tsunami coming, especially to larger employers, when it comes to remote work.”

Building Engagement Through Remote Work

The advantages of remote work are well known — higher productivity and better employee satisfaction. A report by TinyPulse says remote workers are happier, while Gallup finds that employees who spend 60 to 80 percent of their time working remotely report getting through more tasks in a workday. But there’s more to it than that, Miles says. Telling employees that they can work from home is telling them that you trust them. “When trust goes up in any relationship, including employee and employer, you generally have higher engagement,” he says. That means employees will be more connected to the mission of your organization and the work they do, and will have a stake in providing a better result.

In addition, remote employees tend to be loyal, Miles says. Trust builds loyalty, and that’s a powerful currency. By giving employees a chance to work remotely, you’re giving them the opportunity to balance their life in a way that works for them. They shed long commutes and travel costs. “Think of the freedom it gives back,” he says. “That all comes back to the organization.”

Making the Change

Offering remote options isn’t a switch you can flip on your business, Miles says. If you’re thinking of migrating some or all of your workforce to remote work, you need to prepare to get it right. Miles suggests starting with a survey to determine which employees would value a remote-work option, and why. Then identify the kinds of technology and resources everyone would need to be effective in working remotely. Miles even suggests establishing a remote-like environment for employees to practice in, such as a co-working location that sounds like a coffee shop.

Through it all, companies need to communicate with employees about the change: “ ‘This is the direction we’re headed, we trust you and want to give this to you because it’s a growing need as well as a powerful growth strategy for our business,’ ” Miles says. “It’s a great opportunity for employers and employees.”

How to Offer Truly Remote Work

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If it seems like more people are working from home these days, they are.

Every year the organization I work for, FlexJobs, researches the state of remote work. Our 2017 State of Telecommuting in the U.S. Employee Workforce report shows that remote work exceeds public transportation as the commute option of choice in more than half of the top U.S. metro areas. And remote work has grown far faster than any other commute mode.

As of 2017, 43 percent of U.S. workers work remotely at least occasionally, up from 9 percent of workers in 2007. And in a survey of over 5,000 professionals, 81 percent said remote work is their most-wanted type of work flexibility, ahead of flexible scheduling, part-time schedules, and freelancing.

If you’re interested in moving your organization toward more remote work, keep reading.

Taking Remote Work to the Next Level: Anywhere

Along with the rise in the remote workforce has come a rise in a small subset of remote work opportunities: work-from-anywhere jobs.

At FlexJobs, we review thousands of remote job listings each month. Only about five percent of remote jobs can truly be done from anywhere, provided the worker has a reliable Internet connection and the equipment they need to do the job. That means 95 percent of remote jobs have specific location requirements.

For a variety of reasons, many that you’re probably familiar with, companies often require remote workers to be in a specific location. Often, it has to do with collecting employment taxes, being available for in-person meetings, or being near clients or specific airports for work-related travel.

As more professionals show interest in remote work, and the benefits of hiring remote workers become more apparent, companies should also start thinking about which of their roles can be done not just remotely, but from anywhere.

Companies Offering Work-from-Anywhere Jobs

If you’re just starting this process, there’s good news: a new list of the top 25 companies with the most work-from-anywhere remote jobs gives insight into which companies are hiring this way and what types of work-from-anywhere jobs they’re offering.

“We place the emphasis on outcomes, not physical presence,” says Andrew Cullen, lead product designer with company number 19 on our list, InvisionApp, a workflow platform for design professionals. “Being remote also lets us tap into talent that isn’t limited by physical location. We’re able to bring on team members who are great at what they do regardless of where they’re located.”

Breanden Beneschott, co-founder and COO of the software solutions company Toptal, number 16 on the list, agrees. “Being a remote company means that I can open up LinkedIn or any platform and hire just about anybody there. If you’re limiting your hiring search by location, you almost certainly won’t be hiring the best people because you’ll only be considering a tiny subset of all potential candidates.”

How to Offer Truly Remote Work

If you’re interested in moving your organization toward true work-from-anywhere hiring practices, there are a few things you should know.

Define your “anywhere.” If you’re not quite ready to hire remote workers anywhere in the world, start with baby steps — the borders of your country. Many of the companies on our list hire for “U.S. National” jobs, which are jobs that can be done from anywhere within the United States.

Think about employees vs. freelancers. Just as with traditional jobs, remote jobs can be classified as employee or freelance roles. Use the same guidelines as traditional roles to determine which designation fits what job. If you’re open to hiring remote workers in another country, learn their rules surrounding employee and freelance designations, too.

Get specific. Job seekers want to know the “level” of remote work you’re offering. If you’ve listed a true work-from-anywhere job, make sure your job description states that. Otherwise, be specific about where applicants need to be based, or how often they’ll be able to work remotely.

Start with jobs that are a good fit for remote work. Some of the most common work-from-anywhere job titles include writer, translator, customer service professional, tutor, researcher and editor.

Don’t forget about your company culture. Remote workers should be included in the company culture. You’ll need to make a concerted effort to extend the company culture into your remote workforce.

Set expectations about communication. Communication is the critical factor in a successful remote workforce. Set up communication methods ahead of time and be clear during the onboarding process. Let remote workers know when, by what means, and how often they should be communicating with coworkers and managers.

Train managers. Equip managers with the training they need to successfully manage remote workers, especially if they’re new to managing a remote team.

#WorkTrends Recap: Pacing for Growth

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What’s your big plan for your business or team in 2018? We all want to stretch, improve and grow, but sometimes figuring out exactly how to scale your work is a challenge. I know I’m still figuring this out as an entrepreneur, and we have a lot of TalentCulture community members who are in the same boat.

Earlier this month I talked to Alison Eyring, founder and CEO of Organisation Solutions and author of “Pacing for Growth: Why Intelligent Restraint Drives Long-Term Success.” Alison has been helping organizations grow for the past 30 years. She has also learned lessons about growth through her experiences as an endurance athlete. She’s done marathons, ultra-marathons, triathlons and Ironman competitions.

What business lessons can you learn from competing as an athlete? Here’s what I learned from my chat with Alison.

Push for Growth, but Recognize Your Boundaries

“If you look at the body, it teaches us that there are certain things we can do to build capacity — to go faster and go further. As leaders we have to push, but also understand that there are some real limits, and work to build capacity,” she says.

She introduced me to the idea of “intelligent restraint” — stretching yourself and pushing for growth, but not so far that you go past your limits.

“If we’re not pushing, if there’s no edge, if we’re not pushing people outside of their comfort zone, they’re not changing. They’re not growing, and the business isn’t changing and growing. You push yourself and you push your business to go as fast and far as you can but then no further until you have the capacity to sustain it.”

Focus on Specific Goals

Just growing for the sake of growth isn’t all that meaningful. I’ve talked to a lot of entrepreneurs and business owners who are working to create focus in 2018. Alison agreed that sometimes the best way to scale is to focus: “It’s about saying ‘let’s get really focused on what is profitable, what is meaningful, what is going to bring me to work every morning.’ ”

Start with People

So many organizations think about goals but make their people plan last. That’s backward, Alison says. “When I think about scaling for growth, it’s a lot about people.”

I often see that small businesses have a hard time scaling because leaders can’t delegate tasks to others on the team. But big, growing businesses face people challenges too. “We work with some high-tech companies that are growing so fast, and their managers have very little experience. They start a job, and within six months the job is bigger. You think about in a situation like that, those people have to grow really fast, and they’ve got to be able to grow their people even faster,” she says.

The key to developing a team all comes back to having a solid routine, she says. It’s about having good one-on-ones with people on a regular basis. “Whether it’s over the phone or face-to-face, it’s about carving out a space to understand how to help that person perform and how to help them transform for the future. Having that routine is critical.”

Pay Attention to Developing Remote Workers

So many organizations are staffed by workers who aren’t sitting in the same office every day. I’ve worked remotely for years, and a lot of the organizations I work with rely on remote teams. Alison says that developing those remote workers and moving everyone forward together is a challenge.

“Remoteness is both a blessing and a curse. The curse of it is that when we work independently, there’s not others necessarily who are observing us and connecting with us in a way that they can maybe give us feedback and help us and support us as much as we might get if we are co-located in a normal office environment. We’ve got to really think more proactively. If we can learn how to coach people without seeing them then we become even stronger as leaders.”

Alison says she has people working together from five continents, and she’s focused on helping them stay connected on a human level. “We have people who have never met each other. One of the things that I’ve been really trying to think about is how do we build spirit in our company. When people are physically dispersed, it’s easy for the interactions to become very transactional. It’s about the work we have to get done. Often it’s very hard to get a holistic picture of the challenges the person faces. What are the barriers? How are they feeling? Part of what we need to do as leaders is create psychological safety. We have to provide support. When we do that, we can accelerate development.

“I think that technology can help us. Sometimes it can make it very dehumanized, but other times it can really help us bring spirit through connecting us. People in our group love posting pictures and sharing and having baby pictures. I think that human connection is really important.”

I could talk about remote work and the challenges it brings all day! Thanks to Alison for sharing her expertise with us. Check out her book to learn more.

Stay tuned for more inspiration on the #WorkTrends podcast, every Wednesday: http://bit.ly/2DjCkja.

Taking a Look at The Workplace of 2017 and Beyond

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The beginning of a new year brings with it a flurry of optimism: Will this be the year our business gets its big break? Is this the year we find love, or finally achieve that long-term goal? As 2016 has ended and we are well into 2017, I’d like to look back at the technology of 2016 and offer predictions about what we might see in the workplace of the future. What will work look like in 2017 and beyond? What challenges will we face, and what opportunities will we finally embrace? Here’s what I think we can expect for the future of the workplace.

Leverage Machine Learning for Maximum Efficiency

I talk about artificial technology a lot in my business, and I believe it’s time for mainstream adoption in the workplace. I’m not talking about the gimmicky, chatbot antics businesses have used in the past. Sure, chatting with a pumpkin spice latte on Twitter may be a source of entertainment, but it isn’t fully realizing AI’s business value. When I look at 2017 and beyond, I see a spike in machine learning that helps our workforce perform faster and more efficiently. Employees will no longer expend energy on menial or repetitive tasks; instead, they will be able to focus on jobs that require their specific expertise.

Many experts take a “doom and gloom” view of machine learning and the rise of robots, lamenting they will overtake human jobs en masse in the near future. I tend to take a more optimistic approach. Robots will help us do our jobs more efficiently, but there’s no replacement for empathy and genuine customer service. A business is only as good as its employees, and those employees will continue to be people.

Embrace Managed Services and Cloud Adoption 

If you’ve been thinking about using more managed services or moving your data to the cloud, it’s time to act. I see more companies in the future migrating their data and applications to the cloud, and working more with service providers. Technology moves so quickly that your IT departments are under constant pressure to keep up. Managed services help your IT departments work on more industry-specific troubleshooting and the development of processes that will make your entire enterprise more efficient. We rarely think of IT as the most important cog in our organizational wheel—but if our tech isn’t working at max capacity, the entire company suffers. In the future, I predict in-house IT will take on a more specific role as managed services handle the big stuff.

Cloud computing will take off in a big way, because we’re beginning to see an influx of cloud providers who offer hybrid solutions and maintain regulatory compliance for high-security fields, such as healthcare and finance. Our companies now generate huge amounts of data, and that trend will only continue. Instead of trying to manage our data on in-house servers, we’ll soon store it in the cloud.

Work from Home, Not an Office

Remote work is hardly a new concept, but we’ll see the number of work-from-home opportunities increase exponentially in the near future. A key driver for this trend will be employers leveraging the benefits of hiring freelancers rather than employees. Hiring freelancers gives employers access to a global pool of talent. There’s no lengthy hiring process, no benefits package to consider, no required health insurance to provide. Workers also have more freedom in their assignments, work hours, and office locations.

Are workers taking on freelance opportunities because they like the flexibility, or because they can’t find full-time work? Approach freelance opportunities in a manner that is commensurate with your company culture. Make your organization an enjoyable place to freelance, and you’ll get quality-outsourced work in return.

Improve Your Company’s Mobility

Lastly, we’ll see more mobility in the workforce. Again, this is not a new trend, and the BYOD movement has already experienced widespread adoption. I think we’ll see workplaces become more mobile as companies realize a physical office location is no longer essential. Video collaboration and digital workplace tools allow employees to work together to achieve business goals without being in the same room. Physical workspaces will slowly be replaced by digital spaces.

Predicting future trends is always entertaining, but none follow an “all-or-nothing” approach. While we will see an increase in digital workspaces, freelancing, and AI, I don’t expect these trends to overtake the workforce in the near future. I still see physical workspaces and human employees on the horizon.

This post was brought to you by IBM Global Technology Services. For more content like this, visit IT Biz Advisor.

This post was first published on Convergexyz.com

Why Companies Are Suddenly Investing Billions On Their Workplaces

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What’s to become of the traditional work office?

Is it possible that communications tools like Skype, Zoom.us and Google Hangouts will have the effect of making communal office spaces obsolete?

Is the day coming when organizations will redeploy workers to home offices – where they’ll have no commute, and the freedom to work all day in play clothes?

A few years ago, researchers at iconic furniture maker, Herman Miller, began a deep-dive into the future of the global workplace driven by the desire to answer questions like these. Clearly, technology already makes it possible for many people to work away from conventional offices. The question is whether that’s ultimately the best thing for workers, not to mention the companies that employ them.

As part of the study, a team reviewed academic literature on psychology, anthropology, sociology and behavioral sciences – looking as far back as the B.C. era when human beings first began documenting ideas about work.

The research conclusions were then presented at the Dive! Innovation Conference held this summer in Rennes, France, which I attended. The following is a summary of the firm’s most compelling discoveries as shared by Mark Catchlove, Herman Miller’s Director of Knowledge and Insight. His overriding conclusion is that many of us will indeed end up working remotely, just not all the time.

  • People Have Six Fundamental Needs They Seek To Meet Through Work

A consistent finding from over a half-century of the company’s research is that human beings are inherently diverse. But what emerges from the new study is an understanding that across all cultures, genders, generations and organizations, people have basic needs in their experience of work that must be met in order for them to thrive and be optimally productive. While an organization’s leadership practices and culture play essential roles in determining whether these needs are supported, where and how people work is also a key contributor:

  1. Sense Of Achievement: We strive for excellence and to feel a sense of mastery in our accomplishments.
  2. Autonomy: We seek freedom in our actions and decisions – and desire to no longer work in one place eight hours a day.
  3. Belonging: We are tribal, social beings who require meaningful connection with other people. Given the importance of work in our lives, we seek strong bonds with colleagues.
  4. Sense Of Purpose: We want to make a meaningful difference and to know our work matters.
  5. Sense Of Security: We desire health and physical safety, but also “social security,” the need to feel connected to a team.
  6. Status: We seek to be respected and appreciated for our work, and to have a working environment that inherently esteems us.

Because these needs are so deep and universal in people – and so essential to human productivity – Herman Miller now believes supporting them must become the cornerstone of all future workplace design.

  • People Only Thrive When They Have Connection And Community

Gallup research shows that the ability to work remotely at least some of the time has become one of the greatest drivers of employee engagement.

But Catchlove says too much alone time backfires. New research by Gretchen Spreitzer at the University of Michigan shows that continual isolation inevitably makes people feel lonely and “socially adrift.”

“The human need for belonging is so profound that we must always provide employees with a secure base,” Catchlove says. “Most companies will continue to have offices just so people can routinely reconnect and collaborate with co-workers.”

But Herman Miller also advises that traditional workplaces be given an extreme makeover. Says Catchlove, “people must be given greater choice on where they work including more than one option within their own office. Less and less, you won’t see people sitting in the same place for eight hours as firms provide workers with a collection of settings in which to move around.”

Ironically, researchers found that a significant number of people don’t have adequate space to work from home. So while co-working spaces will become more prevalent in the future, it will always be expected that employees return to the nest for consistent rejuvenation.

  • Technology Firms Are Doubling Down On Traditional Workspaces

If there’s any doubt that large office campuses will continue to be where most of us work, we only need to look to Silicon Valley. Apple is spending $5 billion to build its new flying saucer-shaped headquarters. Amazon is putting up tree-filled spheres so employees can hold meetings in forests – and Google will soon build a massive futuristic complex featuring translucent canopies allowing air, light and nature to influence the workspace.

To Holly Honig, who led Herman Miller’s research team, these massive investments are simply a reflection of highly informed leadership.

“Businesses today face unprecedented challenges recognizing the speed of change, disruptive technologies and the need for sustainable growth. At the same time, a few enlightened organizations know what we do – that people create ideas and drive their execution. So when workers are highly engaged – when those six human needs are answered – their firms are propelled into prosperity.”

  •  Create Spaces That Show You Love Your People

Under traditional leadership theory, companies that “squeeze” employees can expect to have the greatest financial performance. But with a preponderance of data now proving just the opposite, organizations have begun investing much more heavily in workspaces to intentionally convey to workers that they are valued and worth every penny. (Herman Miller has sold 7 million of its uber-pricey Aeron chairs, for example).

“When we look at company P & L’s,” says Catchlove, “seventy percent of their investment is already in people. Recruitment is expensive. Training is expensive. So leaders are slowly being persuaded that looking out for their workers is really smart business. Our argument to company leaders is that the wisest thing they can do is to love and care for their biggest investment by far.”

Herman Miller’s study also confirmed what most of us already know intuitively: that workplace design and furnishings have an enormous impact on the human spirit and contribute greatly to how people feel in their jobs.

“We know that people are looking at different lenses at their total experience of work,” says Catchlove, “and their physical environment is a big piece of that.”

A version of this was first posted on Huffington Post.

Photo Credit: julesbailleul Flickr via Compfight cc

Give Employees The Gift Of Well-being

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Undoubtedly, a sense of well-being is one of the precious joys of living. It’s foundational to who we are and what we do. This important underpinning sets us up for success… or failure.

As a business owner, I appreciate the well-being of my employees and understand the value of helping them stay mentally focused, for many reasons, including how well-being affects attitude which in turn affects productivity. There are a variety of ways which companies can contribute to employee well-being.

Pet-friendly Environment

I am a proponent of animal rights so with that, acknowledge the value of my pets and having them with me at work. The benefit of a pet-friendly workplace is becoming recognized by many companies, because the advantages outweigh the cons. According to researchers at the Virginia Commonwealth University School of Business, it was discovered that pets in the workplace actually create a buffer between stressful situations, boost employee morale and increase productivity. Further, in a separate study conducted by Central Michigan University, researchers found that when dogs were present at team meetings, people expressed a greater desire to collaborate and were motivated to find reasons to trust in their fellow collaborators. These are just two studies, there are many more that corroborate these findings.

Note, it’s also important to be sensitive to employees who have health issues or sensitivities to animals, so be cognizant of their needs before implementing a program of this nature.

Flex Hours and Remote Work

Acknowledging that your employees have a full life that includes activities outside of work is a reality smart companies recognize. For example, many people have personal obligations that may conflict with a work schedule of 8am to 5pm, but with some adjustments can still work a full day with different start and stop times.

Flex hours also accommodate individuals who may have special needs. It opens the door to people who may not otherwise have opportunity to be productive, contributing employees. As stated by Denise Tsukayama, Equal Opportunity Officer/ADA Coordinator for the City and County of Honolulu, “While flexwork / telework may be an effective reasonable accommodation for some employees with disabilities, more importantly these accommodations can broaden our efforts in fostering a diverse and inclusive workforce.”

Additionally, not everyone is a “morning person” and with that may have different high productivity times of day. Undoubtedly, all companies want maximum output from their employees, so understanding that all people have a different productivity cadence can save companies millions of dollars a year by simply adjusting employee work hours to coordinate with their high-producing hours.

Some jobs and projects are very focus intensive and with that may be more costly or timely for an organization. Having your employees full attention and focus riveted at these times, can be critical to the success and ultimately to the bottom line of the company.

Work-day Breaks

Workday breaks can offer your employees a short respite to regroup and refocus their energy. Workplace specialists (i.e., ergonomic specialists and organizational psychologists) believe there is a benefit to taking a short break prior to starting a long and complex project. The break gives people a chance to mentally close the work just finished and begin a new project with a clean slate. In terms of productivity, this is a way to jump start a new effort without having a prior work project still looming in the back of the employee’s mind.

Going out to lunch is an extended work-day break with its own set of benefits. In addition to offering a change of venue, this is a great time for a vigorous workout, a leisurely walk, or even a chance to run personal errands. Lunch breaks outside of work, allow people to decompress, listen to music, chat with a fellow walker, or interact with people outside of their place of employment. Companies can help make lunch breaks extra fun by incentivising employees with rewards for their dedication to maintaining a religious schedule of exercise and other activities.

Volunteer Days 

Allowing employees the opportunity to be contributors outside their organization is a wonderful way to encourage charitable service and giving back to a community that supports their employment. Volunteering empowers people to refocus on those less fortunate than themselves, perhaps, and allows them to take great pride in their efforts. It’s immensely gratifying to give back and knowing one’s company supports this outreach speaks fathoms about the organization. It can, also, help people to forge stronger bonds with their employer by representing their organization within the community and to work alongside leadership that may not have happened within the confines of the business walls.

These are a few examples; there are many ways companies can show their human side and understanding. It’s just a matter of making the commitment to support your employees and recognize they are your greatest asset and biggest business relationship. And as with any relationship that is for the long-haul, you will reap what you sow.

Photo Credit: anniejoubran1 Flickr via Compfight cc