Human resource professionals play a crucial role in a business’s success. From designing effective training programs and ensuring a fair hiring process to strategic roles, quality HR is a key aspect of a smooth-running business.
One of the most important roles of an HR professional in 2017 is implementation of new technology within an existing organization and structure. Specifically, in addition to using technology to improve the role of HR itself, HR can incorporate technology to encourage companywide productivity.
Here are eight ways HR teams can use tech to encourage productivity in business.
- Streamlined Recruiting Process
Recruiting software can help streamline the hiring process for a business.
From one portal, HR can sort and accept applications, post job ads, manage prospective hires and communicate with upper management on prospective hires. This can save enormous time, compared to tracking hundreds of job applications manually. There are a wide variety of recruiting software options, catered to both small and big businesses alike.
- Easier Payroll Processing
Without technology, payroll processing can seem like a nightmare. A single mistake could cost the company significantly. Perhaps more than any HR aspect, technology and software is essential for more efficient and accurate payroll processing.
In addition to making human mathematical errors obsolete, an online payroll service can keep track of deductions, paid time off, paychecks and various aspects of payroll. It also makes filing taxes at the end of each year much easier, since all information is available digitally and is easily sortable.
- More Honest Feedback
Company culture is a big part of its success, with research showing that a positive culture boosts performance. A big part of striving toward a great company culture, as well as maintaining it, is transparency and honesty regarding any issues. Employees who are concerned about sharing feedback in fear of repercussions may be holding back vital information that can improve the company.
As a result, HR can use technology to allow for anonymous feedback from employees. Software like TINYpulse enables HR to gather anonymous feedback to gauge employee happiness, while using actionable data to help build a healthy culture. It’s a great tool for fostering a positive company culture, which is a huge part of a successful HR team.
- Easier Collaboration
HR departments that incorporate content management software and informatively acquaint employees with it can attain more streamlined collaborative practices.
Content management software allows most employees, or certain selected employees, to gauge the status of a project or task. They can see precisely where they are in regard to the project and what tasks they have left to complete. This can save on time and back-and-forth emails of clarification.
- Increased Access to Meaningful Data
With certain tech, HR professionals can give other employees access to meaningful or informative data that can make them better at their jobs. In fact, 80 percent of all data in any organization is unstructured, which is a wasted opportunity for informational efficiency.
Technology like Sapho enables HR to provide access to a variety of data, while still keeping access secure so only those permitted can see it.
- Less-Cluttered Employee Onboarding
New employees are obligated to fill out a variety of papers, such as W-4 and I-9 forms. This can create clutter, especially if there’s a wave of new employees.
To increase productivity of HR and new employees alike, using employee onboarding software can help the workers complete paperwork before their first day in the office. This way, they can focus on being welcomed and training on the first day instead of doing annoying paperwork.
- Automated Time and Labor Management
There’s no need for traditional clocking in with today’s software. HR can implement automated time and labor management software to make attendance more efficient, while also making it essentially impossible for someone else to check in for an absent co-worker.
The same software can be used to adjust schedules on the fly, preventing scheduling and time mishaps, which improves productivity in the process.
- Benefits Management
Full-time employees have a number of benefits that both they and HR must keep track of. Technology can aid in educating employees on their benefits, especially in regard to cumbersome processes like enrollment periods and carrier systems.
Benefits administration software helps both the employee and HR ensure all paperwork for certain benefits are filed, while also informing and educating on what these benefits provide.
These are eight areas that can be streamlined and made more productive by a savvy HR team that recognizes the vast potential and benefits of tech.
Which would you implement first?
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