empathetic leadership

3 Ways to Practice Empathetic Leadership with a Virtual Team

Toxic leadership is the main reason why employees leave their jobs. In order to become truly exceptional, those in charge must practice empathetic leadership.

Empathy is the ability to feel what another person is feeling. It is the ability to put yourself in the other person’s shoes in a big and meaningful way. It is to experience their emotions.

Emotional intelligence is the ability to understand and manage your own emotions, as well as the emotions of others. Empathy is absolutely critical to emotional intelligence. But it involves more than just being able to recognize the emotional states of others. It also involves your responses to people based on this information. It’s important to put your emotional intelligence (EQ) to work, at work, in the form of practicing empathy.

Why empathy is important

We live in an era filled with information. Thus, without emotions and the ability to sense, understand, and respond to these emotions, any level of understanding and connection is impossible. In today’s business world, we have tools and methods for the efficient exchange of information, but these leave out a massive amount of what makes people human.

Research has shown that empathy is essential at work, and when it comes to remote work, the critical need for developing both emotional intelligence–and expressing it in the form of empathy–is imperative to its success. Plenty of studies show that when a workplace is capable of empathy, it increases happiness, productivity, and retention.

In fact, a telling brain-imaging study found that when employees recalled a boss that had been unkind or un-empathic, they showed increased activation in areas of the brain associated with avoidance and negative emotion. The opposite was true when they recalled an empathic boss. We know what often follows avoidance… increasing levels of disengagement, poorer communication, ineffective collaboration–and a high likelihood of resignation.

Practicing empathetic leadership can be further complicated when teams become virtual and hybrid–where on any given day some of your team members may or may not be in the office. Removing the crucial in-person interaction experienced in our traditional office environments just means we have to find different ways to more effectively lead our teams–ways that no longer rely on those small, casual, and by-chance episodes of social interaction. Rather, we must become much more deliberate in the practice of empathetic leadership.

How to be a more empathetic leader

1. See the whole person

As a leader of remote employees or distributed teams, it’s important to set an example. In any team, remote or not, it is crucial to be mindful and considerate of your colleagues as whole people. While this may sound simple, humans often are not great at considering things outside our immediate range of experience. Here’s what you can do to foster this in your team:

Actions:

  • Create regular virtual opportunities for your team to meet, both formally and informally, and encourage them to share more about themselves, their families, and personal interests. As a team, create and nurture an environment where it is encouraged to express a more personal side of yourself. More social communication of this kind is related to higher levels of trust in remote teams.
  • Demonstrate that you have listened and that you care by asking questions because you want to learn more. In addition to asking the other person questions, ask yourself questions like, “How would I feel or what would I do in this situation?
  • Use technology to infuse empathy into communication. One of the unfortunate downsides of online communication is that empathy often goes missing in these digital interactions, and digital tools are not the best for expressing human emotions. So if you and your distributed team can’t see each other in person and simply can’t wait on those organic interactions, technology based on psychometrics can fast-track the process and make digital more human again. There are plug-ins available that can help your team better understand how to work with one another so that collaboration is more meaningful and effective.

2. Assume positive intent

Remote work and the endless flood of information and online communication can easily lead to misunderstandings, turning what was supposed to be fast and easy communication into a source of frustration. Assuming negative intentions where there are none will soon crush a team’s dynamic. Developing your empathy skills will help you escape these negative emotions and work towards better collaboration.

Actions:

  • Work closely with your team or direct reports to get a good idea of their day-to-day experiences. By understanding how their workflows operate, you will get a good understanding of what may cause frustration.
  • Listen more. Encourage open communication between yourself and your remote team and its members, and focus on listening to what your employees are saying–not just waiting to speak. To be empathetic, you have to key in on what the other person is saying, both nonverbally and verbally. Emotions can be seen and heard. You can pick up on feelings based on what the other person says and how they say it, including their tone. Take this example shared by Founder & CEO of Gravity Payments, Dan Price. He recounts a life-changing interaction shared between him and one of his employees. And he says his biggest lesson was to listen to his employees.
  • Identify and challenge your biases. We are all biased. People tend to approach situations with preconceived notions. It helps people feel prepared for situations. It helps people to feel in control and more comfortable. But preconceived notions, assumptions, or biases make it difficult to listen fully. Work on identifying them and challenging these biases to improve empathy and become more inclusive of different perspectives.

3. Develop a safe space.

The highest-performing teams have one thing in common: psychological safety. It is the belief that you won’t be punished when you make a mistake.

Studies show that psychological safety allows for moderate risk-taking, speaking your mind, creativity, and sticking your neck out without fear of having it cut off—just the types of behavior that lead to breakthroughs or innovations. So how can you increase psychological safety on your own team?

Actions:

  • Approach conflict as a collaborator, not an adversary. When conflicts come up, avoid triggering a fight-or-flight reaction by asking, “How could we achieve a mutually desirable outcome?” Speak human-to-human, but anticipate reactions. Plan countermoves and adopt a learning mindset where you’re truly curious to hear the other person’s point of view.
  • Ask for feedback to illuminate your own blind spots. Open up for suggestions and ideas from your team and take time to reflect on them. If you create this sense of psychological safety on your own team starting now, you can expect to see higher levels of engagement, increased motivation to tackle difficult problems, more learning and development opportunities, and better performance.
  • Commit to developing a psychologically safe culture. Discuss shared “team rules” openly. Create a supportive environment and make a good example of yourself. Talk about challenges and tough issues that you are facing.

Conclusion

In the end, one of the easiest ways to practice empathetic leadership is to offer your support and tangible help. Sometimes, it is not enough to say, “I’m sorry to hear this.” Instead, say, “I’d like to help.” Or, “How can I support you?” Or, “What can I take off your plate?” Show that you’re willing to take time to do something for someone else. This demonstrates empathetic leadership.

Empathy in the workplace allows employees to better understand each other. When employees understand each other, they can better work together, and teams can be effective and productive. Leaders have the ability to empathize, and by empathizing they inspire others to be caring, and that trickles down. The result: healthier, more inclusive cultures and more productive teams.

To learn more about how you can fast track the improvement of emotional intelligence across your organization and build more engaged, higher-performing teams, visit www.eqeverywhere.com.