Your recruiting team isn’t alone when it comes to attracting new talent. Your organization can get some employees involved by instigating and maintaining an Employee Referral Program. ERPs help employers find like-minded candidates to add to the team they already have. Combining the power of an ERP with collaborative recruitment gets employees involved in the workplace. Here are best practices and the tools you need to sustain an effective ERP.
Make Your ERP Work
Your team is already incentivized to find great people to work with, but why not sweeten the pot by offering rewards or cash for getting that perfect candidate to apply? Forty percent or more of best-in-class new hires are acquired from referral programs. Furthermore, those referred by current employees and acquisitions are 20% less likely to quit their jobs. This saves the company money and creates a more cohesive team in the long run. Because ERP programs are fueled by current employees, ambassadors know the cultural fit and the functional fit needed in the workplace and can refer people they know will make them look good and stay longer than a few months.
Create A Culture of Sharing
Workplace harmony is dependent upon the quality of communication among team members. Including current employees in the hiring process facilitates a culture of communication. Creating a sharing community around the office brings this mentality full circle. Communicating hiring perspectives with the current employees and hiring managers perpetuates this notion of teamwork. Start with an environment that fosters a sense of knowledge sharing. From that, a more collaborative and effective ERP will emerge. Diane Berry, Chief Knowledge Evangelist at Coveo says:
“The old adage that ‘Knowledge is Power’ needs to become ‘Sharing is Power.’ When employees openly share their knowledge, the entire organization becomes more powerful.”
Ultimately, you can use this mentality in the company’s ERP program. By integrating a “sharing” attitude into the organization, a collaborative recruiting program will surely emerge.
Organize With An ATS
It might take a little research, some demos, and maybe even some trials to find the Applicant Tracking System that best fits your company. Taking time to find the right ATS for your organization versus rushing into the least expensive option is better for you and your team in the long run. Robust recruitment software provides yet another way for your employees to get involved in the hiring process.
The easy access of candidate files is essential for organizations that want to implement a collaborative recruitment strategy among their employees. When pulling in other departments for recruitment support, keep in mind that you’ll need a system to track and manage all referrals and the easiest way to do this is often through email and calendaring software. Look for recruitment software that works without forcing your entire company to log in to the back end. Simply put, make it easy for them to help you!
Additionally, organization is crucial for the sake of legal compliance. Without organizational tools like an ATS, maintaining and sending important paperwork can be difficult to keep track of. Each ATS is sold by seat, so the organization will pay for each user. This way, candidate files can’t be accessed with abandon but rather with purpose by designated users.
Employee referral programs have a higher success rate than recruiters simply reaching out to potential candidates. The employee ambassadors reaching out to the candidates already have developed relationships with them, so there is a pre-established level of trust. Meshing a sharing environment into the office atmosphere fosters not only the development of employees, but the growth of your qualified talent pool. With all of this information, the team will need a way to track it all. Using an ATS to enhance the already-in-place ERP will help your team make the best, educated decision in adding talent. A well-fitted ATS keeps your recruitment department organized so you can efficiently share information with the employees who are involved in the hiring decisions. With these robust tools and practices, your organization can begin the change to a collaborative recruitment process.
About the Author: Raj Sheth is the CEO and Co-Founder of Recruiterbox.com, web-based recruitment software that helps growing companies manage their incoming job applications.